Legal Assistant

Legal Assistant needed in our New York office! The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. Job Function Provide legal administrative support to attorneys. Assist with practice group billing and invoicing. Handle general correspondence. Assist with due diligence as requested. File both physical and electronic documents. Take client calls, connecting all incoming calls, including initial screening for potential clients. Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc. Schedule and coordinate meetings including videoconferences and conference calls. Manage attorneys’ contacts, schedule, and calendar. Track due dates and deadlines. Enter time for timekeepers and print reports as requested. Track and record own billable and non-billable time as applicable. Create, revise, and format legal documents. Prepare closing binders via iManage, as well as physical binders. Process expense reports. Process check requests for vendor costs and trust disbursements. Find and retrieve information from files. Assist with follow‑up on AR collection. Assist attorneys in preparation for meetings. Maintain confidentiality of client information. Coordinate projects and daily department functions. Provide excellent customer service to all clients both over the phone and via email. Update and track cases via Excel sheet. Assist attorney in preparing and managing real‑estate transactions, including acquisitions, sales, lease transactions, loan transactions and corporate matters. Identify which documents are necessary for closing and generate them with limited oversight. Facilitate communication between the attorneys for buyers and sellers, clients, lenders and other parties involved in the transactions. Attend closing with attorney when necessary. Prepare signature pages for all deal documents. Ability to transition between various types of transactions and support various attorneys as needed. Prepare and maintain closing checklists. Maintain organized files for voluminous transactions. Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms. Job Requirements Minimum of 3 years of experience working in a law firm environment. Proficient in most current versions of MS Office, including Word, Excel and PowerPoint. Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #J-18808-Ljbffr