Office Assistant Starting At 20/hr

Office Assistant / Receptionist

The Office Assistant / Receptionist serves as the first point of contact for the office, delivering exceptional customer service to visitors, members, and staff. This role manages front desk operations, handles incoming communications, and provides administrative support to ensure smooth and efficient day-to-day office operations during standard business hours.

Responsibilities

• Greet and welcome visitors in a professional, courteous, and friendly manner.
• Answer and direct incoming phone calls promptly and courteously, ensuring messages reach the appropriate staff.
• Admit visitors into the building in accordance with established security procedures.
• Process incoming and outgoing mail, packages, and deliveries accurately and on time.
• Maintain a clean, organized, and professional reception area at all times.
• Provide general information and assistance to members, guests, vendors, and callers.
• Assist with scheduling meetings, conference rooms, and appointments using the appropriate tools and calendars.
• Support staff with administrative tasks such as data entry, filing, copying, and document preparation.
• Monitor and maintain office supplies inventory for front desk and reception needs, and notify appropriate staff when replenishment is required.
• Assist with event coordination and meeting logistics as needed, including room setup and communication support.
• Ensure security procedures are followed for building access and visitors, including sign-in processes and visitor badges as applicable.
• Handle sensitive information with discretion and maintain confidentiality in all interactions.
• Perform other clerical and administrative tasks as assigned to support smooth office operations.

Essential Skills

• High school diploma or equivalent.
• Previous experience in a receptionist, administrative, or customer service role.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills, with a positive and professional demeanor.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively in a busy office environment.
• Dependability and punctuality, with a strong sense of responsibility.
• Ability to handle sensitive information with confidentiality.
• Problem-solving skills and adaptability when priorities or tasks change.

Additional Skills & Qualifications

• Experience providing administrative support in an office environment.
• Experience managing a front desk or reception area.
• Comfort taking phone calls, directing inquiries, and routing messages.
• Experience scheduling meetings and coordinating calendars.
• Clerical and general administration experience, including filing, data entry, and document preparation.
• Professional appearance and demeanor appropriate for a front-facing role.
• Team-oriented mindset and willingness to assist colleagues as needed.

Why Work Here?

You will join a supportive office environment that values professionalism, reliability, and teamwork. The organization offers a comprehensive benefits package, including medical and dental benefits, a flexible spending plan, dental insurance, a 401(k) program with company match, and paid time off (PTO). You will enjoy a stable weekday schedule that supports work-life balance while contributing to a welcoming and service-oriented workplace.

Work Environment

This position is based in a professional office setting and follows a Monday through Friday schedule from 8:30 a.m. to 5:00 p.m., with a one-hour lunch break, totaling 37.5 hours per week. Work is performed at the front desk and reception area, using standard office equipment and technologies, including computers and Microsoft Office applications such as Word, Outlook, and Excel. The role involves frequent interaction with visitors, callers, and staff, and requires a professional appearance and demeanor in a customer-facing environment.

Job Type & Location

This is a Contract to Hire position based out of Oklahoma City, OK.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oklahoma City, OK.

Application Deadline

This position is anticipated to close on Jun 24, 2026.