Office Assistant

Job Description

Job Description

Job Posting: Office Assistant

Company: ID Specialists, Inc.

Location: Edmond, OK 73013 (Onsite)

Website:

Job Type: Full-Time

About Us

At ID Specialists, Inc. , we pride ourselves on precision, reliability, and exceptional service. As industry leaders, we know that a seamless operation starts from within. We are seeking an energetic, organized, and proactive Office Assistant to be the heartbeat of our Edmond office. If you thrive in a dynamic environment and love keeping things running like a well-oiled machine, we want to hear from you!

Position Overview

As our Office Assistant, you will be the first point of contact for our clients, playing a pivotal role in driving company success. This position handles a diverse mix of clerical, administrative, and top-notch customer service functions. This position is ideal for someone who thrives in a small office environment and is willing to jump in and help wherever needed. Your mission? To maintain an organized, welcoming, and highly efficient office environment.

Key Responsibilities

• Communication & Correspondence: Draft, proofread, and polish professional correspondence, memos, and formal documents with high accuracy.

• First Impressions: Warmly greet and assist our customers, ensuring a welcoming experience that reflects our company values.

• Inbound Relations: Manage incoming telephone calls, accurately routing inquiries and providing stellar customer service.

• Data & Filing Architecture: Maintain, develop, and optimize digital and physical filing systems for maximum organization and easy retrieval.

• Daily Operations: Perform essential day-to-day office tasks, including helping with stock organization and shipping tasks, inventory tracking, processing customer orders and general administrative support.

Qualifications & Skills

We are looking for a sharp, detail-oriented professional who brings positive energy to the workplace.

• Experience: Proven track record in office clerical work with strong communication and customer service-related skills.

• Multitasking Mastery: Exceptional ability to prioritize a diverse workload, manage time effectively, and pivot when urgent tasks arise.

• Communication Elite: Strong verbal and written communication skills—you know how to strike the perfect balance between professional and approachable.

• Laser Focus: Sharp attention to detail; you catch the small things before they become big things.

• Organizational Genius: A natural knack for structure, neatness, and process improvement.

• Tech Savvy: Proficient with standard office software (e.g., Microsoft Office Suite, Google Workspace) and basic office equipment.

Why Join ID Specialists, Inc.?

Be a Valued Voice: At ID Specialists, Inc., you aren't just a cog in a wheel. Your organization directly impacts our daily success, and your contributions are recognized and celebrated. We are a small, fast-paced office looking for a dependable and detail-oriented team member who enjoys variety in their day-to-day work. We offer a small office environment and have the tools you need to excel.

To Apply

Ready to take the next step in your administrative career? Please submit your resume.

ID Specialists, Inc. is an Equal Opportunity Employer.

Since 1989, we have helped organizations create secure and professional identification cards through high-quality PVC card printers, badging software, supplies, and accessories. Our customers include businesses, government agencies, Tribal Nations, schools, healthcare facilities, and membership organizations throughout the country.
What sets us apart is our commitment to relationships. Many of our customers have trusted us for decades because they know they can count on us for honest advice, dependable service, and personalized support. We take the time to understand our customers' needs and work hard to exceed their expectations.
We are proud of the reputation we have built over the past 37 years and are looking for people who share our values of integrity, teamwork, customer care, and excellence. Joining our team means becoming part of a company where relationships matter and where your contributions help customers succeed every day.

Company Description

Since 1989, we have helped organizations create secure and professional identification cards through high-quality PVC card printers, badging software, supplies, and accessories. Our customers include businesses, government agencies, Tribal Nations, schools, healthcare facilities, and membership organizations throughout the country.\r\nWhat sets us apart is our commitment to relationships. Many of our customers have trusted us for decades because they know they can count on us for honest advice, dependable service, and personalized support. We take the time to understand our customers' needs and work hard to exceed their expectations.\r\nWe are proud of the reputation we have built over the past 37 years and are looking for people who share our values of integrity, teamwork, customer care, and excellence. Joining our team means becoming part of a company where relationships matter and where your contributions help customers succeed every day.