Administrative Support Specialist (Mid-Level)

Job Description

Job Description

Parra Consulting Group is seeking an Administrative Support Specialist (Mid-Level) to provide administrative and staff-level support to NDOC, S&T, and NMEC senior leadership located in Bethesda, Maryland.

 

This successful candidate will be responsible for the following:

Primary Responsibilities

• Correspondence & Awards: Processes correspondence following DIA guidance and SharePoint procedures: edits and formats documents, ensures proper routing, communicates with document originators, submits documents through pre-publication, uploads to Service Central and other databases for processing, and forwards to the S&T front office as needed.
  • Tracks and maintains status on all correspondence from submission through completion; requests required or missing documents as needed.
  • Researches award processes and guidance as needed.
  • Example documents: Action memos (Appointment, Endorsement, Expedited Passport), Information memos, Staff Summary Sheets, Award Citations, and DIA Forms.
  • Example awards: Quarterly, Military, IMPACT, Team, and Foundation awards.
• NDOC Senior Consultant Support: Serves as primary administrative support to the NDOC Senior Consultant, including tracking whereabouts, managing meetings, assisting with DTS (METs, Authorizations, Vouchers), and other ad-hoc administrative needs.
• Staff Director Team Support: Supports the staff director team with ad-hoc requests, attends staff director team meetings, and serves as the buffer between the Senior/Mid-Level EAs and the staff director team for all staff-level tasks.
• SharePoint Support: Primary for staff-level conference room and Meet Me number booking for personnel without SharePoint access; maintains the correspondence control page and process.
• Follows records management procedures for maintenance, storage, and destruction of records.
• May require SAP access.

Secondary Responsibilities

• Knowledge Management: Assists in maintaining and updating documents in SharePoint and the share drive (e.g., Senior Leadership Staff meeting notes, SOPs, templates, phone cards).
• Attends weekly Senior Leadership Staff meetings and monthly meetings for situational awareness.

Backup Support (when both the Senior and Mid-Level EAs are out of office)

• Accountability tracking for Senior Leadership (completed in SharePoint).
• Senior Leadership calendar management, including meeting requests, reschedules, and meeting delegation.
• Meeting logistics support, including gathering read-aheads, space reservations, comms/VTC support, clearance passing, and visitor and parking requests.
• DTS support for Senior Leadership (METs, Authorizations, Vouchers).
• Prepares the NDOC Center Chief daily binder (printed calendars and prep material for upcoming events).
• Ad-hoc support for Senior Leadership as needed.

 

Qualifications & Requirements

• Active TS/SCI with CI Poly
• Bachelor’s degree preferred
• 5+ years administrative support experience in DoD/IC environments.
• Strong communication, records management, and travel coordination skills.

 

 

Why Join Us?

Parra Consulting Group offers a dynamic and collaborative work environment where your leadership and expertise will drive project success. This is an exciting opportunity to play a key role in a high-impact team and contribute to the company’s growth and operational excellence.