Accounting Clerk II

Job Description

Job Description

Description

The Accounting Clerk performs the transactional, execution-level accounting work of the Company across both accounts payable and accounts receivable. The role reports to the Assistant Controller and works closely with the Staff Accountant, who owns the judgment, compliance, and control points within accounts payable. Microsoft Dynamics 365 Business Central is the system of record for all activity performed in this position.

Essential Job Duties & Responsibilities:

Accounts Payable

• Enter and perform three-way matching on routine purchase-order-based vendor invoices within tolerance in Business Central.
• Enter non-purchase-order invoices supported by documented approval from the appropriate budget owner
• Collect and package vendor onboarding documentation from the requesting department — legal name and taxpayer information, remit-to details, payment terms, banking information, Form W-9, and certificates of insurance — and provide the completed packet to the Staff Accountant; the Accounting Clerk does not create or activate the vendor card.
• Prepare the proposed payment register (ACH, check, and wire) for the Staff Accountant's review and release, and process payments once released.
• Resolve vendor payment discrepancies and reconcile vendor statements, escalating unresolved variances to the Staff Accountant.
• Maintain routine vendor contact information and respond to vendor payment inquiries.

Accounts Receivable

• Generate and issue customer invoices and verify sales order invoices for accuracy.
• Code and enter cash receipts — both manual and electronic — and apply receipts to customer accounts.
• Research payment deductions for proper coding, and monitor the receivables aging to resolve past-due and disputed items through light collections follow-up.
• Resolve external warehouse inventory requirements, coordinating with Inventory Control, which handles most inventory-related billing issues.

Order Entry and EDI

• Perform order entry — both manual and EDI processing.
• Execute accounts receivable–related functions through EDI transactions and customer portals, including invoice transmission and lot code requirements.

Documentation, Controls, and Support

• Scan and retain supporting documentation in the system alongside the transaction record.
• Follow established segregation-of-duties controls
• Support the Staff Accountant, Assistant Controller, and Controller at month-end close with information supporting the financial statements.
• All other duties and responsibilities as assigned.

Qualifications & Experience

• Associate's degree in business, accounting, or a related field preferred; will consider an equivalent combination of education and experience.
• Two to three years of accounts payable, accounts receivable, or bookkeeping experience preferred.
• Familiarity with three-way matching and with accounts payable as it relates to purchasing and inventory.
• Experience with EDI invoicing systems, lot codes, and customer portals is desirable.
• Working knowledge of accounting software; Microsoft Dynamics 365 Business Central preferred.
• Comfortable working independently within established procedures.

Work Environment

• Office environment, must be able to sit for 7 or more hours daily, occasionally lifting 40 pounds.

Benefits

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• Company paid disability and life insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Opportunities for professional growth and development.