Licensed Real Estate Brokers Assistant

We are seeking a proactive, highly organized, and detail-oriented licensed real estate professional to work directly with a high-producing commercial real estate broker who manages multiple investment funds and a diverse portfolio of commercial and residential properties. This is a high-responsibility, hands-on position that combines commercial real estate brokerage, investment operations, transaction coordination, business development, and residential leasing support. The primary focus of the role will be supporting the broker's commercial brokerage and investment activities , with additional responsibility for leasing and leasing-related activities within a residential property portfolio. The ideal candidate is organized, resourceful, trustworthy, commercially minded, and capable of taking ownership of responsibilities without constant supervision . You do not need to be an expert in every area on day one. The ability to learn quickly, anticipate needs, solve problems, and follow through is more important than checking every box on the qualifications list. For the right person, this position offers the opportunity to develop into a more senior role with increasing responsibility, involvement in transactions, and compensation as the business grows. Key Responsibilities Commercial Listings & Marketing Create, enter, and maintain commercial property listings on CoStar, LoopNet, Crexi, MLS, and other listing platforms . Coordinate property photography, signage, lockboxes, showing instructions, and property access. Assist with preparation of offering materials, marketing packages, email campaigns, and other property marketing initiatives. Maintain accurate property information, pricing, availability, and marketing materials. Coordinate property tours, inspections, appraisals, and other appointments. Assist with the broker's website, social media, and other marketing channels as needed. Sales & Business Development Help manage and maintain the broker's CRM and sales pipeline. Research property owners, investors, tenants, buyers, sellers, and other potential prospects. Assist with outbound prospecting, follow‑up calls, emails, and other business development activities. Follow up with leads, prospects, past clients, and referral sources as directed. Help identify potential acquisition, disposition, leasing, and investment opportunities. Maintain detailed records of prospecting activity, conversations, opportunities, and follow‑up requirements. Assist the broker with preparation for client meetings and business development activities. Help ensure leads and opportunities receive timely and consistent follow‑up. In addition to commercial brokerage responsibilities, the assistant will support leasing activities for residential properties within the portfolio. Responsibilities may include: Respond to prospective tenant inquiries and coordinate property showings. Market available residential properties and maintain accurate online listings. Communicate with prospective tenants and coordinate the leasing process. Prepare and coordinate residential lease documentation and renewals. Coordinate move‑ins, move‑outs, and other leasing‑related activities as needed. Communicate with tenants, property managers, and other service providers. Track vacancies, lease expirations, renewals, and other important dates. Maintain organized tenant and property records. Follow up on leasing leads and help minimize vacancy periods. Broker & Business Operations Manage the broker's calendar, meetings, appointments, deadlines, and follow‑ups. Monitor incoming emails, calls, and inquiries and ensure appropriate follow‑up. Help prioritize the broker's daily activities and ensure important tasks do not fall through the cracks. Prepare meeting materials, reports, property information, and other items needed by the broker. Assist with day‑to‑day business operations and special projects. Maintain organized digital files and business records. Handle confidential client, financial, and business information with discretion. Identify opportunities to improve systems, processes, organization, and efficiency. Take ownership of recurring responsibilities and projects rather than waiting for instructions. Required / Strongly Preferred Texas real estate license strongly preferred. Candidates with an inactive license may be considered depending on experience. Experience in commercial real estate, residential leasing, transaction coordination, brokerage, property management, or a related field. Working knowledge of Texas real estate contracts and applicable TREC/TAR forms. Strong organizational skills and exceptional attention to detail. Ability to manage multiple transactions, deadlines, clients, properties, and priorities simultaneously. Excellent written and verbal communication skills. Strong computer skills and the ability to quickly learn new systems and software. Experience with CRM, MLS, CoStar, LoopNet, Crexi, or transaction management platforms is highly desirable. Professional, polished, and comfortable communicating with clients, brokers, property owners, tenants, and other professionals. The Ideal Candidate The right person is proactive rather than reactive . You notice what needs to be done and take care of it. You are: Highly organized and deadline-driven. Extremely detail‑oriented with strong follow‑through. Comfortable working independently and taking ownership. Professional and confident communicating with clients and business partners. Comfortable wearing multiple hats in a fast‑paced environment. Curious about commercial real estate and interested in learning the business. Comfortable with sales, prospecting, and follow‑up. Trustworthy and capable of handling confidential information. A strong communicator who can keep the broker informed. Resourceful and comfortable figuring things out when there isn't an obvious answer. Comfortable using technology and learning new software. Interested in building a long‑term career in real estate rather than simply looking for an administrative job. Motivated by the opportunity to contribute to revenue‑generating activities. Most importantly, we are looking for someone with good judgment, a strong work ethic, and the desire to become an increasingly valuable part of the business. What You'll Learn Working directly with the broker, you will gain hands‑on exposure to: Commercial leasing Property acquisitions and dispositions Deal analysis and due diligence Client and investor relationships Negotiations and transaction management Commercial property marketing Business development and prospecting Residential leasing Real estate investment and fund‑related activities Brokerage operations and business development For the right person, this position can develop well beyond an assistant role. As your knowledge, judgment, and capabilities grow, there will be opportunities to take on greater responsibility, manage processes independently, participate more directly in transactions, and grow with the broker's businesses and investment activities. First 90 Days Goals: First 30 Days Learn the broker's systems, properties, transactions, CRM, and workflow. Become familiar with active listings, clients, tenants, and current deals. Learn the broker's preferred methods of communication, organization, and follow‑up. Begin independently handling routine administrative and coordination tasks. Days 30–60 Take ownership of routine transaction and listing coordination. Maintain the CRM, pipeline, calendars, and transaction deadlines. Independently coordinate routine residential leasing activities. Begin taking a more active role in prospect follow‑up and business development. Days 60–90 Proactively manage recurring brokerage and leasing processes. Anticipate deadlines and issues before they become problems. Take ownership of assigned transactions, listings, and projects. Demonstrate the ability to identify opportunities to improve the business and reduce the broker's administrative workload. Begin contributing more directly to business development and revenue‑generating activities. Base Salary: $65,000 per year. Transaction Bonuses: Earn a percentage of the commission generated on qualifying real estate sales and leasing transactions that you assist with or contribute to. Performance Incentives: Additional opportunities for bonuses based on performance, business development, and increased responsibility. Potential flexibility in work schedule. Direct exposure to commercial real estate transactions, investment activities, and business development. Opportunity for increasing responsibility and compensation as your knowledge, capabilities, and contribution to the business grow. Opportunity to grow with the broker's brokerage, investment funds, and related businesses. This position offers a $65,000 base salary with meaningful upside tied directly to successful transactions and leasing activity. The goal is to reward someone who takes ownership, contributes to revenue generation, and grows with the business. #J-18808-Ljbffr Clear Morning Group