Paralegal

Paralegal Position at Omnia Healthcare Group

Omnia Healthcare Group is seeking a Paralegal to help strengthen our network of skilled nursing and post-acute care centers. In this role, you will contribute to strategic initiatives, operational excellence, and cross-functional collaboration that elevate performance and advance care delivery! This position provides dual-focused support to the corporate legal department and the clinical risk management program across a multistate portfolio of skilled nursing facilities (IL, OH, MI). This critical position serves as a liaison between local facility administrators, corporate legal counsel, and professional liability insurance carriers. The ideal candidate will blend strong paralegal litigation capabilities with proactive healthcare risk mitigation strategies to safeguard facility assets and enhance regulatory compliance.

This role is a full-time position based out of Lincolnwood, IL office Monday-Friday on-site. Ideal candidates must be open to traveling to Illinois, Michigan, and Ohio care centers, if needed.

Paralegal Duties and Responsibilities

• Monitor, triage, and analyze daily clinical incident reports (e.g., severe falls, pressure ulcers, medication errors, elopements) across all IL, OH, and MI facilities.
• Coordinate with Facility Administrators and Directors of Nursing (DONs) to gather initial statements, preserve electronic medical evidence, and ensure timely root cause documentation for high-risk events.
• Compile and maintain the corporate Risk Management Database; generate monthly and quarterly trend reports to identify systemic vulnerabilities and recommend corrective action plans.
• Formulate initial loss-notice reports and serve as the main point of contact for professional liability insurance adjusters, claims managers, and third-party administrators (TPAs).
• Draft, issue, and enforce corporate Legal Hold Notices to ensure immediate preservation of electronic and physical evidence upon notice of a claim or intent to sue.
• Conduct advanced audits and extractions of Electronic Health Records (EHR) using specialized nursing home platforms (e.g., PointClickCare) to build medical chronologies and timelines.
• Manage the full lifecycle of corporate discovery; locate, review, redact, and package thousands of pages of medical charts, shift logs, personnel files, and internal policies for outside defense counsel.
• Facilitate and schedule prep sessions and depositions for current and former facility staff, acting as the supportive in-house liaison throughout the litigation cycle.
• Assist facilities during state health department surveys (IDPH, ODH, MDHHS) and federal CMS reviews; track Statement of Deficiencies (Form CMS-2567) and organize data for Plans of Correction.
• Assist with state-level corporate filings, business licensing renewals, and annual Change of Ownership (CHOW) updates for facilities across IL, OH, and MI.
• Maintain the master archive of corporate compliance manuals, clinical policy guidelines, and standard operating procedures.
• Other duties as assigned

Paralegal Skills and Abilities

• Exceptionally strong operational organization, with the capacity to juggle urgent regulatory demands from multiple states simultaneously.
• Clear, compassionate, and authoritative communication style when interfacing with on-site caregivers, executives, and outside counsel.
• Advanced proficiency with PointClickCare (PCC) or equivalent long-term care EHR networks
• Mastery of Microsoft Office 365 (advanced Excel formulas, Word tracking, PowerPoint reporting) and document management systems

Paralegal Education and Experience

• Bachelor's Degree or an ABA-approved Paralegal Certificate required.
• Professional healthcare risk certification (e.g., CPHRM, FASHRM) or a clinical nursing background (LPN/RN) is highly desirable.
• Minimum of 3–5 years of paralegal or risk management experience preferably within a skilled nursing facility (SNF), assisted living, or broader healthcare corporate environment.
• Demonstrated familiarity with long-term care regulations, including CMS requirements and state-specific mandates in Illinois, Ohio, and Michigan.

Physical Requirements

• Ability to travel to skilled nursing facilities.
• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.
• Meet all health requirements as needed.
• Dialogue concerning ADA reasonable accommodations are always available upon request – i.e. the interactive process.

Omnia Healthcare Group Full-Time Benefits

• Competitive Compensation
• 401(k) with company match
• Blue Cross Blue Shield Medical Insurance.
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Access to Employee Discount Program
• Generous Paid Time Off
• Opportunities for Growth and Advancement
• Innovative Training Program
• And much more!

Why Omnia?

At Omnia Healthcare Group, we believe great care begins with how we support our people. When team members feel equipped and empowered, stronger outcomes follow.

Our role is to provide partnership, resources, and shared expertise to the centers we serve. Through collaboration and ongoing learning, we help teams deliver more consistent care and better outcomes.

When you join Omnia, you are not just accepting a role. You are contributing to an organization dedicated to strengthening healthcare leadership and building healthier communities.

Because at Omnia, We Make People Better.

Apply to join a Growing Team Today!

Apply today and take the next step toward a career where your work supports the people behind care and helps make people better across the Omnia Network. We look forward to receiving your application.

Omnia Healthcare Group is an Equal Opportunity Employer and does not discriminate based on race, color, national origin, sex, age, disability, or any other protected status under applicable law.