Office Assistant

Posting Details

Posting Summary


Working Title
Office Assistant


Role Title
Admin and Office Spec II


Role Code
19012-FP


FLSA
Nonexempt


Pay Band
02


Position Number
280W0048


Agency
Northern VA Community College


Division
NV280-Provost Information and Engineering Technologies


Work Location
Loudoun - 107


Hiring Range
$19/hr


Emergency/Essential Personnel
No


EEO Category
5-Paraprofessionals


Full Time or Part Time
Part Time


Does this position have telework options? -Telework options are subject to change based on business needs-
No


Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule


Schedule will be based on office needs during office hours; Monday - Friday, Monday - Thursday or Tuesday - Friday.

Sensitive Position
No


Job Description

General Description:
The Office Assistant will provide office administration duties for the IET Associate Deans that will require completing forms, ordering supplies, assisting with collecting information for adjunct hiring folders, assisting callers, students and visitors with basic information about the department. Assist with covering the building information desk when needed.


Duties and Tasks:

• Communicating with potential faculty to obtain hiring forms,
• Obtaining and filing end of the semester documentation submitted by faculty
• Greeting faculty, visitors and students at the information desk
• Assist students with searching for and enrolling in classes
• Scheduling events for the academic dean and assistant dean, and assisting the dean and associate dean with division projects.

Special Assignments


May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required KSA's:

• Detail-oriented skills
• Ability to multitask
• Ability to excel in a high-volume work environment.
• Knowledge and understanding of computer, technical and STEM skills in an educational setting
• Ability to follow directions, manage multiple priorities while meeting deadlines
• Excellent communication skills, both oral and written

Minimum Qualifications:

• Customer service experience
• Experience with computer applications such as word processing, spreadsheets, etc.
• Administrative support experience

Additional Considerations

Additional Considerations:

• Experience in a STEM or computer related field
• Computer skills: presentation software
• Experience working in or attending a community college
• Experience in an office setting

Operation of a State Vehicle
No


Supervises Employees
No


Required Travel


n/a

Posting Detail Information


Posting Number
WGE_3393P


Recruitment Type
General Public - G


Number of Vacancies
1


Position End Date (if temporary)

Job Open Date
08/25/2026


Job Close Date
10/28/2026


Open Until Filled

Agency Website




Contact Name

Email

Phone Number

Special Instructions to Applicants


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io

Additional Information


Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at .

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports

Background Check Statement Disclaimer


The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement


The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement


The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement


VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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