OPS STAFF ASSISTANT

Ops Staff Assistant - 37911031

The Florida Department of Environmental Protection's Division of State Lands serves as Florida's lead agency for environmental management and stewardship and acts as staff to the Board of Trustees of the Internal Improvement Trust Fund (Board of Trustees). The Division oversees more than 12 million acres of public lands across Florida, including lakes, rivers, and islands. These lands provide opportunities for residents and visitors to explore, connect with and appreciate Florida's one-of-a-kind natural landscapes. The Bureau of Public Land Administration (BPLA) is the Board of Trustees' real estate administration program. BPLA is responsible for the management, administration, protection, and conservation of state-owned lands, as well as generating revenue on state land through a variety of instruments benefiting the Board of Trustees. BPLA staff perform its duties on behalf of the Board of Trustees and works with state agencies, state universities, local governments, and the public to meet the state's real estate needs through the administration of state land inventories. These activities involve over 3 million acres of upland property, as well as the 9 million acres of sovereignty submerged land held in trust by the Board of Trustees.

This is for a full-time 40 hours per week OPS position to: Assist the Bureau Chief of Public Land Administration with office administrative functions. Assist with the maintenance of the file room. Independently coordinate, conduct, organize, evaluate, and research the review of historical files and scan documents for retention. Assist in fulfilling the division's noticing requirements per statute, including maintaining noticing contact lists, preparing correspondence, sending notices, and maintaining files to insure receipt of documentation. Provide administrative support to staff to include receiving and distributing mail; recording, tracking, and reporting assignments; managing meeting reservations and calendars; tracking correspondence control assignments and ensuring timely submittal of responses; making travel arrangements; providing file research, organization, and records retention support; assisting with property inventory tracking; answering telephone calls in a professional, courteous and effective manner; and accurately transmitting information to the appropriate staff. Assist with supply, equipment, and space needs. Perform special projects when assigned. Perform other duties as assigned.

Required Knowledge, Skills, and Abilities: Knowledge of: Standard business formats and styles for letters and business forms; office procedures and practices; the principles and techniques of effective communications; and the methods of data collection. Skill in: Using a computer. Ability to: Organize files and other records; compile and analyze data for administrative decisions; organize and maintain records management systems; perform basic arithmetical calculations; use correct spelling, punctuation and grammar; type letters, memoranda and other standard business forms in correct format; operate general office equipment; handle telephone calls in a courteous and effective manner; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others; and demonstrate teamwork.

Pay: $19.00 hourly

Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work: Tallahassee - Tallahassee, Florida's Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes: Participation in state group insurance (must meet eligibility requirements*). State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial). Flexible Spending Accounts; And more! For a complete list of benefits, visit *Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.