Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations in Janesville, Wisconsin. This Long-term Contract position is well suited for someone with at least 2 years of experience who can help coordinate recruiting activities, onboarding tasks, and employee support with accuracy and care. The ideal candidate will be comfortable working with HR systems, managing sensitive information, and contributing to a smooth hiring and employee experience.

Responsibilities:
• Support day-to-day HR administrative functions, ensuring employee records and documentation are organized, accurate, and up to date.
• Coordinate onboarding activities for new hires, including preparing materials, tracking required paperwork, and helping create a positive start to employment.
• Assist with recruitment efforts by posting openings, reviewing candidate flow, and helping move applicants through the hiring process.
• Schedule interviews between candidates and hiring teams, confirming logistics and maintaining clear communication throughout the process.
• Participate in interview coordination and provide administrative support that helps keep hiring timelines on track.
• Manage candidate screening processes and follow up on outstanding items to support compliant and timely hiring decisions.
• Use HRIS tools to enter, update, and maintain personnel information while protecting confidential data.
• Respond to employee questions and provide support on general HR matters, escalating concerns when appropriate.
• Contribute to employee relations activities by helping document issues, track follow-up actions, and support a focused workplace environment.• At least 2 years of experience in human resources administration or a closely related support role.
• Practical experience using HRIS platforms to maintain records and process routine HR transactions.
• Experience in onboarding, recruiting support, and coordinating multiple hiring activities at the same time.
• Ability to schedule interviews, communicate with candidates and internal teams, and manage changing priorities effectively.
• Experience supporting screening processes and handling confidential information with discretion.
• Familiarity with employee relations support and general HR procedures in a structured office setting.
• Strong organizational skills, careful attention to detail, and clear written and verbal communication abilities.