Fiscal Technician

Fiscal Technician

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Unit: School Of Medicine MBU

Department: Clinical Research Office, Clinical Trials Billing (CTB)

The Fiscal Technician provides finance-related administrative and operational support for the Clinical Trials Billing (CTB) team within the School of Medicine Clinical Research Office (SOMCRO). This role supports high-volume financial workflows related to clinical research billing operations, including accounts payable processing, invoice preparation, and financial documentation management.

The Fiscal Technician assists with transactional financial tasks to support the billing lifecycle of clinical research studies. Work may include processing invoices, preparing financial documentation, supporting accounts payable submissions, maintaining financial records, and assisting with reconciliation activities.

This position works under the supervision of the Manager, Clinical Trials Billing, resolving routine issues independently while escalating complex items to senior analysts or leadership. The role contributes to maintaining accurate financial records and ensuring efficient billing workflows across a large portfolio of clinical research studies.

Typical Duties:

• Assist with the preparation and uploading of invoices and supporting documentation.
• Support accounts payable workflows by preparing and submitting invoices and financial documentation through VCU financial systems.
• Upload and organize financial documentation within internal tracking systems and study records.
• Assist with monitoring and organizing financial documentation associated with clinical research studies, including sponsor payments and invoice tracking.
• Maintain accurate financial records and documentation to support billing and reconciliation activities.
• Assist analysts with data entry, invoice preparation, and documentation required for sponsor invoicing and internal financial review.
• Support reconciliation activities by organizing and compiling documentation used for financial review.
• Respond to routine inquiries related to invoice status, documentation requests, or financial records in a professional and timely manner.
• Utilize university financial systems such as OnCore, Banner, and internal management systems as required.
• Assist with special projects related to financial workflow improvements, documentation organization, and reporting preparation.
• Provide general administrative and operational support to the Clinical Trial Billing team as needed.

Qualifications:

• High school diploma or GED required. Preferred coursework or degree in accounting, finance, business administration, or a related field.
• Preferred experience in financial administrative support, accounting operations, or higher education finance environments.
• Experience working with financial systems such as OnCore, Workday, Banner, RealSource, or similar enterprise systems is preferred.

Position Structure and Schedule: This position is structured as a part-time wage employee role, with an anticipated work schedule of approximately 24 hours per week (three days per week), depending on operational needs.

This role provides operational support to the Clinical Trial Billing team and offers the selected candidate the opportunity to develop experience in financial operations within an academic research environment.

Based on operational needs and demonstrated performance, this position may be considered for transition to a full-time role in the future as the team's needs continue to grow.

Salary Range: $18-$20/hour

Benefits: All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.

FLSA Exemption Status: Non-Exempt

Hours per Week: Approximately 24 hours per week (three days per week)

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer