Bilingual Executive Assistant to CEO

Executive Assistant

International financial institution is seeking an experienced and highly organized Executive Assistant to support their CEO in a dynamic and fast-paced environment. This role involves providing top-notch administrative support, managing travel and expenses, coordinating meetings and events, and facilitating effective communication within our organization and with external stakeholders. The position is exempt with bonus eligible. Responsibilities include assisting the CEO in various secretarial duties to ensure smooth day-to-day operations, managing travel arrangements and expense reports for the CEO and senior management team, efficiently coordinating meetings, lunches, and dinners, maintaining clear and effective communication with group companies in the US and our Tokyo Head Office, and answering and managing incoming phone calls with professionalism and courtesy. If you meet these qualifications and are ready for a challenging and rewarding position, we encourage you to apply by submitting your resume. Requirements include 3-5 years of administrative experience supporting senior-level professionals, preferably in a bank or financial institution, proficiency in both English and Japanese, both written and spoken, strong communication skills, highly organized with meticulous attention to detail, ability to prioritize and work efficiently under time-sensitive conditions, and familiarity with MS Office applications, including Outlook, Word, PowerPoint, and Excel. Benefits include a good benefit package.