Facilities Compliance and Contracts Coordinator

Job Title: Facilities Compliance and Contracts Coordinator Department: Donate Goods Program (DGP) Reports to: Director of Facilities and Construction Status: Exempt Mission Support Goodwill Houston (GWH) is transforming lives by connecting people to opportunities that advance the future of work. Through education, training, and employment, we create pathways to success for individuals facing employment barriers. We empower people, strengthen families, and impact communities by addressing both immediate and future workforce needs. With the generous support of our donors and retail customers, we are changing lives through the power of work. Position Summary Provides administrative and operational support to the Facilities & Construction Department. Responsible for maintaining facility records, tracking contracts and permits, supporting CMMS and lease management systems, coordinating vendor documentation, and assisting with financial and compliance reporting. Serves as a key point of contact for facility-related documentation and ensures critical information is accurate, organized, and readily available to support department operations across all locations. Essential Duties And Responsibilities Facilities Systems and Administrative Support Maintain accurate facility, asset, and work order records within the CMMS platform. Enter, update, and verify data related to assets, preventive maintenance schedules, and service requests. Support lease management activities by maintaining lease records and tracking critical dates. Assist with generating reports and department metrics as requested. Organize and maintain electronic filing systems for facilities documentation. Compliance And Permit Coordination Track permit, license, inspection, and certification renewal dates for facilities and equipment. Coordinate required inspections and maintain associated records. Maintain compliance documentation related to regulatory and safety requirements. Assist with gathering documents needed for internal audits and compliance reviews. Maintain current vendor insurance certificates and compliance records. Contractor And Vendor Coordination Maintain vendor and contractor records, contracts, and supporting documentation. Track contract expiration dates, renewal deadlines, and service agreements. Assist in obtaining proposals, bids, insurance certificates, and vendor paperwork. Coordinate communications between facilities staff, vendors, landlords, and internal departments. Support vendor onboarding and documentation processes. Financial And Reporting Support Assist with invoice review, coding, and processing. Maintain facility spending records and supporting documentation. Support budget tracking by compiling expense reports and invoice summaries. Assist with purchase orders and procurement documentation. Prepare routine reports and administrative summaries for department leadership. Documentation And Process Support Maintain department SOPs, forms, and process documentation. Assist with updating procedures and recordkeeping standards. Ensure department documents are organized, current, and easily accessible. Support implementation of process improvements and administrative initiatives. Perform other duties as directed by management to support evolving organizational needs. Additional Duties Demonstrate professionalism, good judgment, and present a friendly, cooperative attitude. Ability to multitask, make quick decisions, adapt to change, and collaborate effectively in a fast-paced, team-oriented environment. Adhere to all GWH Policies & Procedures, Loss Prevention & Safety Regulations, and GWH Guiding Principles. Must be punctual, maintain a professional appearance, and perform expected duties. Maintain a high level of confidentiality. Must perform all duties according to GWH safety procedures, maintain good housekeeping standards, and ensure all walkways are clear and free of clutter. Adhere to local, state, and federal laws and regulations. Minimum Qualifications A high school diploma or the equivalent is required. An associate or bachelor’s degree is preferred; equivalent professional experience may be considered in lieu of a degree. One (1) to three (3) years of facilities administration, contract management, property management, or a related field experience is preferred. Ability to read, write, and communicate effectively in English to understand safety instructions, standard operating procedures, and workplace communications. Excellent computer skills (proficiency in Microsoft Office). Experience with Maintenance Connection (or similar CMMS) and LeaseCake (or similar lease management software). Resourceful, detail-oriented, and able to prioritize and manage multiple tasks. Must be familiar with OSHA and ADA standards. Must be legally authorized to work in the United States without sponsorship for current or future employment. GWH does not offer visa sponsorship for employment purposes. Key Performance Indicators (KPI)

• of projects completed on time.
• of projects completed within ±5% of approved budget.

Average time to complete maintenance request. Stakeholders' satisfaction after project completion. Capital budget variance related to facilities and construction. Physical Requirements/Work Environment Regular twisting, bending, squatting, kneeling, pushing, and pulling. Lift up to 40 lbs. and occasionally up to 100 lbs. Extended periods of standing. Moderate indoor noise with periodic exposure to outside temperatures. I understand this job description and requirements, and I am expected to complete all assigned duties. I also understand that job functions may change and that I may be transferred to another location at management's discretion. I have read this job description and can perform the essential functions of this position with or without accommodation. Associate: ____________________________________________________ Date: _______________ Manager: ______________________________________________________ Date: ______________ #J-18808-Ljbffr Goodwill Houston