Executive Assistant

4 Corner Resources is hiring an Executive Assistant for a mission-driven healthcare quality improvement organization. The role is fully remote for candidates in the Southeast. It suits a seasoned executive assistant who has supported C-suite leaders, enjoys HR and people operations work, and wants to work directly with senior leadership and a Board of Directors. Provide high-level executive and administrative support to the CEO and Leadership Team, managing priorities and following through on executive requests Review incoming correspondence from federal and state agencies, hospitals, client organizations, and other stakeholders, route it to the right people, and track deadlines on contract-related deliverables Coordinate Board of Directors functions and meetings, including Executive and Audit and Compliance Committee meetings, and act as a point of contact for Board members Research and compile background information for executive communications, reports, and meetings Prepare, format, proofread, and edit agendas, minutes, reports, presentations, correspondence, and RFP proposal materials Record and distribute minutes for all-team, leadership, Board, and federal contract representative meetings Communicate professionally with federal agency officials, including Contracting Officer Representatives, as well as customers and external partners Maintain organized corporate, contract, Board, and leadership files, and keep organizational charts up to date Manage Leadership Team calendars and coordinate Microsoft Teams meetings, invitations, attendees, materials, and logistics Coordinate travel and meeting attendance for Leadership Team and Board members Support recruitment administration: post approved openings, schedule interviews, communicate with candidates, and track hiring steps Coordinate onboarding and offboarding, including forms, background check tracking, training, orientation, and equipment and access requests Maintain confidential HR records, personnel files, trackers, and routine HR reports Help administer benefits and leave by distributing materials, tracking submissions and deadlines, and routing questions to HR leadership or vendors Support HR communications, recognition activities, and performance cycle logistics Flag conflicting deadlines across executive and HR work, confirm priorities with leadership, and give timely status updates 5-7 years of administrative experience, including prior Executive Assistant experience reporting to C-suite leadership Experience supporting HR functions such as recruiting coordination, onboarding, HR records, or benefits administration Strong discretion and interpersonal skills with sensitive and confidential information Excellent organizational, analytical, written, and verbal communication skills Ability to manage multiple competing priorities and work independently with minimal direction Proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint Demonstrated experience managing executive calendars and organizing Microsoft Teams meetings Must reside in the Southeast region Executive Assistant Preferred Qualifications: Located in or near Virginia Paylocity experience Healthcare industry experience Familiarity with other HR information or applicant tracking systems Location: Remote (Southeast region; in or near Virginia preferred) Schedule: M-F day time hours Travel: Limited travel for all-company meetings and leadership or Board-related activities Benefits: Competitive salary and benefits package, plus professional development and growth opportunities #J-18808-Ljbffr 4 Corner Resources