Office of Professional Standards Executive Assistant

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Salary

$17.80 - $28.48 Hourly

$37,029 - $59,246 Annually

This position is a Pay Band 55

Posting Details

Interviews are anticipated to be conducted within two weeks of closing date.

Why does the job exist?

Under direction and guidance of the Office of Professional Standards (OPS) Bureau Chief, this position will assign investigators to OPS cases while acting as a liaison for the Bureau Chief to maintain communication with investigators. In addition, this position will assist with investigative research; assist in document preparation/correspondence; conduct investigative tasks; and will maintain a case management/tracking system to ensure investigative time frames are being met.

How does it get done?

• Maintain case files, process/distribute mail, participate in meetings/trainings as needed, and work

collaboratively with department staff.

• Assist in preparing investigations.
• Conduct research for investigators on current investigations to include past practice and policy violations.
• Compose and prepare correspondence.
• Maintain database for case management.
• Data entry.
• Proofread and check investigative reports for mistakes.

Who are the customers?

• OPS Bureau Chief and OPS staff/investigators
• New Mexico Corrections Department (NMCD)

Ideal Candidate

Experience in the following:

• Customer service
• Case/file management
• Composing correspondence
• Clerical work
• Conducting research
• Report writing

Minimum Qualification

High School diploma or Equivalency and two (2) years of experience in office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:

Education Experience 1 High School Diploma or Equivalent AND 2 years of experience 2 Associate's degree or higher (Bachelor's, Master's) AND 0 years of experience

• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License. Employment is subject to a pre-employment background investigation and is conditional pending results.

Working Conditions

Work is performed in an adult prison environment, which includes daily contact with inmates. Willingness to work in a correctional facility, may be required to work odd hours, overtime, holidays, and weekends.

Supplemental Information

Benefits:

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Agency Contact Information: Daniel Salazar View phone number on us.fitly.work, or email: View email address on us.fitly.work Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.