Finance & Operations Coordinator

Who: A national marketing and media agency is seeking a detail-oriented Finance & Operations Coordinator to support client billing and media budget management.
What: Manage scopes of work, monitor media spend, reconcile budgets, prepare invoices, and support operational reporting across account teams.
When: This is a full-time position with immediate start availability.
Where: Remote within Eastern or Central Time Zones, including New York, New York; Washington, District of Columbia; Pittsburgh, Pennsylvania; Atlanta, Georgia; Chicago, Illinois; Dallas, Texas; Austin, Texas.
Why: To drive operational excellence, financial accuracy, and accountability across media campaigns and client engagements.
Office Environment: Collaborative, fast-paced agency environment supporting cross-functional digital and media teams.
Salary: Commensurate with experience.

Job Description:
The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.

Key Responsibilities:

• Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.

• Develop and manage client budget trackers and internal revenue reporting tools.

• Organize scopes of work and initiate internal work orders.

• Prepare monthly client invoices, activity reports, and budget reconciliations.

• Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.

• Monitor media spend to ensure alignment with invoices and approved budgets.

• Maintain project lists, draft meeting notes, and update growth pipeline trackers.

• Partner with account teams to manage billable hours and scope accountability.

Qualifications:

• Excellent written and verbal communication skills with strong attention to detail.

• Advanced Excel skills; proficiency in Word and working knowledge of Adobe.

• Experience with financial or operational systems; media or agency tools preferred.

• Strong organizational and multitasking abilities with deadline-driven focus.

• Ability to improve processes and contribute to a collaborative team environment.

Finance & Operations Coordinator remote ET/CT at a marketing agency, managing media budgets, billing, reconciliations, and operational reporting.