Office Administrative Assistant

Office Administrator / Administrative Assistant

Location: Valdosta, GA

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Pay: $15.00–$20.00 per hour, starting pay based on experience

Position Overview

We are seeking a dependable, professional, and organized Office Administrator / Administrative Assistant to join our team in Valdosta, GA. This position plays an important role in supporting our technicians, company officers, customers, contractors, and day-to-day office operations.

The ideal candidate will have excellent communication skills, a professional demeanor, strong attention to detail, and the ability to manage multiple tasks in a fast-paced office environment. Experience with QuickBooks, invoicing and ordering software, and Microsoft Office is preferred.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Provide excellent customer service and communicate professionally with customers, contractors, technicians, and coworkers.
• Assist with scheduling and coordinating daily service activities.
• Provide administrative support to technicians and company officers.
• Assist with the day-to-day operations of the company.
• Prepare and process invoices and assist with accounts receivable/payable as needed.
• Use QuickBooks and other invoicing, purchasing, and ordering software.
• Assist with ordering materials, supplies, and equipment as needed.
• Enter, organize, and maintain accurate company and customer information.
• Prepare and manage documents, correspondence, spreadsheets, and other office materials.
• Utilize Microsoft Office programs, including Word, Excel, Outlook, and other applicable software.
• Assist with tracking work orders, customer information, invoices, and other operational records.
• Maintain an organized and professional office environment.
• Perform other administrative duties and responsibilities as needed.

Qualifications

• Previous office administration, customer service, or administrative experience preferred.
• Professional and friendly demeanor.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Comfortable answering phones and communicating with customers and contractors.
• Basic to intermediate computer skills.
• Proficiency with Microsoft Office applications.
• Experience with QuickBooks is preferred.
• Experience with invoicing, purchasing, scheduling, or ordering software is a plus.
• Ability to work independently while also functioning effectively as part of a team.
• Dependable, punctual, and willing to learn.

Compensation & Schedule

• Monday–Friday, 8:00 AM–5:00 PM
• Starting pay: $15.00–$20.00 per hour, depending on experience and qualifications.
• Full-time position.

Ideal Candidate

The ideal candidate is someone who takes pride in their work, communicates well with others, stays organized, and can be relied upon to keep the office running smoothly. This position is a great fit for someone who enjoys working with people, solving problems, supporting a team, and taking on a variety of administrative responsibilities.

To apply: Please submit your resume and a brief description of your relevant experience.