Accounts Payable Specialist

Description

Job Overview:

Our client is looking for an AP/ AR Specialist who is an ambitious team player to play a key role within our company. This position will report to the Controller and will work closely with the rest of the finance team as well as cross functionally with the operations team.

This individual will be responsible for the financial processing of transactions for Infinitum, and the duties will include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping.

Key Responsibilities:

Accounts Payable:

? Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service-related invoices.

? Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate

? Processes and enters all A/P invoices and expense reports into QuickBooks, including ensuring correct GL Account coding

? Mail/Distribute signed checks including assembling check payment advice to invoices

? Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have

? Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline

? Review employee expense reports and ensure receipts are attached and approvals received

? Files, maintains, and distributes accounting documents, records and reports

? Performs other duties as required to support Accounting and HR Department

? Analyzing workflow processes

Accounts Receivable:

? Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements

? General ledger activities including preparing A/R and A/P related journal entries

? Reconcile key A/R accounts

? Receive, researches and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Skills

Accounts payable, Invoicing, Invoice processing, Microsoft excel, Purchase Orders, Deposits, Inbox, cash flow management, statement reconciliation, accounting, accounts receivable, Quickbooks, General Ledger, Netsuite, Expensify, AR

Top Skills Details

Accounts payable,Invoicing,Invoice processing,Microsoft excel,Purchase Orders,Deposits,Inbox,cash flow management,statement reconciliation

Skills & Qualifications

Industry Experience (manufacturing/production/engineering)

Netsuite is a plus

Expensify is a plus

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $26.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.