Administrative Services Specialist

Salary: $38.15 Hourly
Location : Cheyenne, WY
Job Type: At-Will Full-Time
Job Number: 2026-01443
Department: Military Department
Division: Military Department
Opening Date: 06/17/2026
Closing Date: Continuous
FLSA: Non-Exempt
Job Classification: ATTP99


Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Military Department is seeking an Administrative Services Specialist to oversee and coordinate mailroom operations, distribution services, and administrative support functions. This position is responsible for the timely and accurate processing of incoming and outgoing mail, managing reprographics and printing services, and maintaining inventories of official publications and records.

As a key member of the administrative team, this position plays a vital role in ensuring the efficient flow of information, correspondence, and administrative materials throughout the organization. The successful candidate will help support daily operations by providing reliable administrative services that contribute to the mission and readiness of the Wyoming Military Department.
Human Resource Contact: Molly Skala /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Provides comprehensive mail management, including the sorting, processing, and distribution of all incoming, outgoing, and inter-office mail.
• Operates and maintains mailroom equipment, such as postage meters and scanners.
• Manages the department's printing and reprographics program; coordinates with vendors and ensures services meet state and federal guidelines.
• Oversees the department's publications, forms, and official records, managing inventory, supply, and distribution.
• Assists in developing and implementing policies and procedures for mailroom operations and other administrative functions to improve efficiency.
• Serves as the primary point of contact for all mail and distribution-related inquiries.
• Maintains detailed records and prepares monthly reports on postage, shipping, and other administrative activities.

Qualifications
PREFERENCES:
Familiarity with the structure and operations of the Army National Guard is a significant plus.
KNOWLEDGE:

• Knowledge of administrative principles, particularly in mail, records, and publications management.
• Knowledge of domestic and international mail regulations and procedures.
• Ability to independently plan, organize, and execute administrative responsibilities.
• Knowledge of and ability to interpret and apply relevant state and federal regulations.
• Strong professional communication skills to establish effective working relationships.
• Proficiency in using mail management software, such as Pitney Bowes and AMPS (Automated Military Postal System).
• Proficiency in using office equipment and computer systems for mail and administrative tasks.

MINIMUM QUALIFICATIONS:
Education:

Bachelor's Degree (typically in Records or Data Management)

Experience:

0-3 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II


OR

Education & Experience Substitution:

4-6 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II

Certificates, Licenses, Registrations:

None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:

• Work is primarily performed in a climate-controlled office setting. However, the position requires daily travel between buildings to deliver mail, involving exposure to outdoor weather conditions and walking.
• Employee must be able to lift up to 50 lbs
• A valid Wyoming driver's license is required

NOTES:

• FLSA: Non-exempt

Supplemental Information
007-Wyoming Military Department-DOIM

Click to view the State of Wyoming Classification and Pay Structure.

Click to view the State of Wyoming total Compensation Calculator.
URL:


The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Non Benefit Position
01


(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

02


(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

03


How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience.
• Less than one (1) year of relevant experience.
• One (1) to less than three (3) years of relevant experience.
• Three (3) to less than four (4) years of relevant experience.
• Four (4) or more years of relevant experience.

04


(AA) Describe your relevant experience below.
05


Are you familiar with the structure and operations of the Army National Guard?

• Yes
• No

06


(A1) Where did you hear about this opportunity?

• Government Jobs @
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

07


(A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.
08


(A1) If you selected Other, please tell us where you heard about this opportunity.
09


(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.

• Yes
• No
• I am not a veteran

10


(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

11


(A2) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at have read and understand the above statement.

• Yes
• No

Required Question