Procurement Specialist

Creating Life Better Here

At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.

Under the authority of the Procurement Manager, the Buyer II provides support throughout the various SJRMC functions to assist caregivers with supply and equipment orders needed to maintain patient care, facility maintenance, and administrative duties. The Buyer II works closely with the corresponding department to accurately process purchase requests for medical and non-medical supplies and services. This individual will consult with suppliers to research purchase options and to obtain the best products and services at the lowest cost to SJRMC overall. The Buyer II will maintain daily reports and actively participate in process improvement opportunities.

Required Behaviors:

• As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.

Required Qualifications:

• High School diploma or equivalent
• Advanced PC skills and MS Office applications
• Minimum one (1) year of experience in a healthcare medical purchasing environment or industrial purchasing with a heavy emphasis on the ability to analyze price/costs on a wide range of products and services required
• Relevant education and/or certifications may serve as substitutions for experience
• Prior experience with computerized purchasing/inventory management systems
• Demonstrated English grammar, spelling, and internal/external business-level correspondence proficiency
• Must possess a thorough understanding of purchasing methods and procedures; must understand and adhere to the laws governing all purchasing transactions
• Ability to maintain complete confidentiality and comply with non-disclosure requirements
• Utilizes data to develop contracts or utilize group-purchasing agreements
• Ability to evaluate requisitions and department requests using judgment and prudent purchasing concepts to procure supplies for using departments in a timely basis
• Evaluate purchase history and cost variances to understand changes in usage history or technology to explain variances in departmental supply expenses

Preferred Qualifications:

• Associate degree in Business/Accounting or equivalent coursework

Duties and Responsibilities:

• Facilitates and implements electronic commerce procurement practices in line with improved strategic supply relationships.
• Serves as the primary liaison between SJRMC and contractors/suppliers to fulfill contracts.
• Develops strategic supplier relationships to facilitate supplier input to enhance cost reduction initiatives.
• Manages supplier performance associated with service delivery to departments and resolves issues related to supplier performance.
• Participates in procurement sourcing teams for research, bid, and contract management of supplies and services; serves as a lead and operational resource for procurement matters for assigned departments.
• Educates and advises departmental customers on the use of the ERP electronic purchasing process or any other system.
• Maintains files and records of current and potential supplies, materials, prices, delivery dates, and inventories.
• Purchases all official storeroom inventories, non-inventory items, and supplies following standard procedure.
• Updates current files of open and closed purchase orders, packing slips, and other working files for reference and inquiry in a timely manner and assists AP in matching invoices to purchase orders accurately, including inventory item adjustments.
• Works closely and in conjunction with departmental management to establish inventory level standards to ensure continuous availability of items.
• Assists with troubleshooting issues that may arise with the software system. Helps with testing and validation of upgrades.
• Maintains Excel spreadsheet database on all Capital purchases
• Oversees capital purchasing process to ensure compliance with policies and procedures, place orders, ensure compliance
• Monitors and prepares weekly reports on the timeliness and cost-effectiveness of all capital orders
• Responsible for demonstrating the ongoing price/cost-effectiveness of capital purchases
• Prepares bid specifications and related purchasing documents for supplies used in assigned departments
• Researches contracts and warranties to determine who is responsible for repair or replacement of equipment, i.e. surgical instruments, copiers, major medical equipment
• Protects the hospital against unnecessary billing, i.e. verifying freight charges, restocking fees, etc.
• Keeps informed of new products, market conditions, and trends
• Attends meetings as requested
• Prepares written reports as required
• It may require working on weekends, shifts, or/and holidays
• Receiving shipments
• Storing and distributing inventory
• Performs other related duties as assigned and required

Physical Demands and Environmental Work Conditions:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift to fifteen (15) pounds at times
• Occasional walking or standing