Coordinator, Communications Operations

Coordinator, Communications Operations

Reporting to the Senior Manager, Communications Operations, the Coordinator, Communications Operations will support the function of a successful communications team by coordinating the department's budget administration supporting departmental budget processes including invoice processing, expense tracking, and maintaining organized financial records. They will assist with procurement and contracting for external vendors and consultants ensuring smooth execution while providing ongoing support for operational processes and project management. They will act as a point of contact for administrative and technical inquiries while collaborating with key departments to improve cross-department systems and processes. In addition, they will provide high-level administrative support to the CCMO by managing calendars, preparing presentations, reports, and identifying opportunities to improve administrative processes and recommend enhancements for the Communications Management unit.

The positions will be based in the Center's New York City office in a hybrid model of 3 days in-office, 2 days working from home.

Primary responsibilities include:

• Support the department budget processes by processing invoices, tracking expenses, Brex Reports, reclasses, reconciliation, and keeping the department folders related to budget and finance organized and updated on SharePoint and Microsoft Teams.
• Support the procurement and contracting process for the department's external vendors, licensing, and consultants from drafting through execution in coordination with the Senior Manager, Communications Operations, who will review, offer guidance and support particularly on larger contracts as needed.
• Support department operations processes by optimizing information flow across teams for shared projects, ensuring proper file organization, maintaining SharePoint, project management tracking tools, cataloging and uploading the Centers digital media in digital asset management system (i.e. Monday.com, Microsoft Teams, Canto, etc.)
• Support the day-to-day activities of CCMO and Communications team leads including deliver high-level administrative support, potentially including calendar management for the CCMO, travel arrangements, note-taking, and meeting preparation/follow up.
• Act as a point of contact for administrative and technical inquiries related to files, trainings, scheduling, and directing team members to the appropriate resources (i.e. SharePoint, Bitwarden, Monday.com, etc.).
• Work with the Senior Manager, Communications Operations and key teams to plan and execute projects including tracking timelines, coordinating with stakeholders, logistics, and ensuring successful completion of deliverables.
• Collaborate effectively as a positive liaison across the organization, working closely with key departments (i.e. Finance, Accounting, IT, Programs, etc.) to enhance cross-departmental systems and processes.
• Attend meetings, document key discussions and action items, and distribute meeting notes to stakeholders as appropriate.
• Other duties as needed.

Compensation: The annual salary for the position is $73,440. This salary reflects a position based in New York City. This salary will be subject to a downward locality adjustment if authorization is granted to work outside the location listed in this posting. Note that most of the salaries listed on our job postings reflect New York, NY salaries, where our National offices are headquartered.

Union Status: This position will be part of the CRR Union, a shop within Local 2110 United Auto Workers—Technical, Office, and Professional Workers Union.

FLSA Exempt Status: This position is an exempt position.

Level: P3a

Benefits:

• Health: The Center provides a comprehensive health insurance plan with no in-network deductible and best-in-class reproductive healthcare coverage, including infertility. The Center also offers Dental and Vision coverage.
• Well-being: The Center offers resources to help prevent and recover from burnout through different programs that enable mental, physical, and community well-being. The Center provides generous leave, including paid parental leave, personal days, vacation, and sick leave. We are closed the last week of December to allow staff to spend winter holiday time with their loved ones.
• Investment: After the first year of employment, the Center will contribute 7.5%* of your annual salary to a 401(k) (*applicable only in US and Kenya).

Commitment to Diversity, Equity, and Inclusion

The Center is committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage people from all communities to apply. If you are excited about this role but unsure about whether your experience aligns with the job description, we encourage you to apply. You may be the right candidate for this or other roles. To learn more about the Center's commitment to Diversity, Equity, and Inclusion, please visit Diversity, Equity and Inclusion | Center for Reproductive Rights.

Center policy on visa sponsorship for U.S.-based positions: Applicants for employment in the U.S. must have valid work authorization that does not now and will not in the future require sponsorship of a visa for employment authorization in the U.S. by The Center for Reproductive Rights.

Requirements:

• Strong commitment to the Center's mission, purpose, and values.
• University Degree (baccalaureate or higher) in communications or related field.
• 5 years of relevant professional experience.
• Advanced proficiency in Microsoft Office Suite (e.g. Word, PowerPoint, Excel,) required.
• Familiarity with Concur, SharePoint, Microsoft Teams, Monday.com preferred.
• A self-starter with superior organizational skills with strong attention to detail.
• Ability to prioritize and manage competing work demands.
• Excellent interpersonal skills with the ability to work independently as well as part of a team.
• Ability to maintain a calm, professional demeanor when working within strict deadlines and regularly shifting priorities.
• Project coordination skills with the ability to plan, organize, track progress, follow up with stakeholders, and support timely completion of deliverables.
• A proactive approach to problem-solving with strong decision-making skills.
• Technological proficiency and eagerness to learn new platforms.
• Strong written and verbal communication skills.
• Ability to give and receive feedback.
• Positive attitude and willingness to contribute to a collaborative team environment.