Legal Administrative Assistant/Litigation

Manage complex attorney calendars; coordinate deadlines, filings, and follow-up reminders. balance multiple concurrent matters and execute scheduling and logistics with precision. Greet clients and visitors, escort them to the appropriate location, and ensure a professional, welcoming experience. Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff. Provide administrative support: draft/ proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices. Handle time entry; manage matter intake, conflict checks, and opening/closing procedures. Prepare, process, and track client billing in collaboration with attorneys, clients, and the Accounting department; maintain standardized matter lists (including client/matter numbers, descriptions, function codes, and related data) and ensure accuracy and completeness of billing information. Process expenses and ensure timely and accurate entry. Arrange travel and meetings, including calls and calendar appointments and meeting materials Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking. Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs. Assist with onboarding for new attorneys and staff, including scheduling and materials preparation. Maintain a good working relations with cluster mates and assist with overflow of work as needed. Perform additional duties as assigned. #J-18808-Ljbffr The Oneil Search Group