Administrative Assistant - Campus Pastor

Job Description Job Description Job Title: Campus Pastor Administrative Assistant Program: CityRise Campus Reports to: Campus Pastor Effective Date: May 29, 2026 Job Summary: The Campus Pastor Administrative Assistant’s primary job is to support the Campus Pastor and campus programs by providing general administrative support through a variety of projects and tasks as outlined below. This role performs a variety of tasks to ensure efficient and smooth day-to-day operations. Supervisory Responsibilities: · None Duties/Responsibilities: 1. Communication a. Welcomes and directs visitors and staff and supports reception duties. b. Serves as a point of contact for staff and congregants. c. Answers and transfers phone calls, screening when necessary. d. Responds to and resolves administrative inquiries and questions. e. Composes, edits, and sends communications on behalf of the Campus Pastor. f. As directed, prepares and distributes internal communications and announcements. g. Works with Communications department for promotional requests for events, programs, and meetings. 2. Records a. Organizes and maintains electronic and hard copy files, ensuring confidentiality and security of sensitive information. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. c. Records and distribute minutes or other records for meetings. d. Provides data entry in F1, Planning Center, and other applications. 3. Procurement a. Maintains office supplies. b. Coordinates maintenance of office equipment c. Orders food or other items. 4. Planning and Scheduling a. Coordinates and schedules meetings, travel, appointments, and staff activities. b. Reserves rooms, prepares agendas completes set-up requests, and schedules security and AV for meetings and programs for meetings. c. Assists with event planning. 5. Provides CityRise Program Support a. Assists with hosting meetings and events. b. Oversees campus office operations, including efficient office workflow, properly functioning equipment, and workroom organization. c. Assists in orienting and training new CityRise administrative and other staff who work at the church campus. d. Coordinates and submits payroll information for designated personnel and contract workers. e. Assists campus pastor with maintenance of financial documentation and budget tracking processes as directed. 6. Support the Campus Pastor a. Assists with calendar management, ensuring optimal time management. b. Schedule appointments and meetings. c. Prepares and edits documents, reports and presentations. d. Maintains and manages the reimbursement process and documentation. e. Supports Pastor’s preparation, editing, and ensuring accuracy of materials for weekly worship service and other events. Other duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks. Proficient with Microsoft Office Suite or related software. Education and Experience: High school diploma or equivalent. Bachelor’s degree preferred. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift objects weighing up to 10 pounds at times. Work Location: Work is performed 100% on-site. Definitions of work location: On-site- typically on a CityRise campus Remote- any location where work that can be completed effectively from Hybrid- combination of on-site and remote, possibly including additional locations for specific activities i.e. pastoral care visits, homes, meetings, retreats, educational seminars. Company Description CityRise Church is one church in three locations in the Greater Houston area. Our mission is to lift our city and the world by generously sharing the gospel of Jesus Christ. The CityRise Church vison is spread across three campuses—CityRise Church | West U Baptist, CityRise Church | Bellaire, and CityRise Church | Missouri City. CityRise serves approximately 1,500 worshipers each Sunday through worship services, community groups, next-generation ministries, local and global missions, and ministry partnerships. In addition to English, CityRise Church has a Spanish-speaking and a Mandarin-speaking congregation as well. At CityRise, we believe church should be a place where people encounter Christ, discover their gifts, build authentic relationships, and use their lives for God’s glory. Our pastors and staff serve across diverse communities with a shared commitment to scripture, worship, discipleship, prayer, generosity, and caring for people inside and outside the church. Joining the CityRise team would mean becoming part of a church family that believes in working together to help people personally know Jesus Christ and grow in faith. Company Description CityRise Church is one church in three locations in the Greater Houston area. Our mission is to lift our city and the world by generously sharing the gospel of Jesus Christ. The CityRise Church vison is spread across three campuses—CityRise Church | West U Baptist, CityRise Church | Bellaire, and CityRise Church | Missouri City. CityRise serves approximately 1,500 worshipers each Sunday through worship services, community groups, next-generation ministries, local and global missions, and ministry partnerships. In addition to English, CityRise Church has a Spanish-speaking and a Mandarin-speaking congregation as well. \r\n\r\n At CityRise, we believe church should be a place where people encounter Christ, discover their gifts, build authentic relationships, and use their lives for God’s glory. Our pastors and staff serve across diverse communities with a shared commitment to scripture, worship, discipleship, prayer, generosity, and caring for people inside and outside the church. Joining the CityRise team would mean becoming part of a church family that believes in working together to help people personally know Jesus Christ and grow in faith.