Administrative Assistant - Assistant Directors of Special Education

Special Education Office Clerk

Facilitate the efficient operation of the special education office by providing clerical services to the assistant directors. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma or GED

Special Knowledge/Skills

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Knowledge of general office practices and procedures

Experience

Minimum of 3 years secretarial and bookkeeping experience, preferably in a public education environment

Major Responsibilities and Duties

1. Organize and manage routine work activities and records with little supervision.
2. Perform bookkeeping and purchasing tasks for the department and assist in budget preparation.
3. Compile information and prepare various reports for the department.
4. Perform varied editing, typing, and computer tasks for the director, assistant director, and coordinators in the preparation of correspondence, forms, manuals, reports, etc.
5. Exercise good telephone etiquette, take reliable messages, and deal with questions/problems or direct to appropriate staff.
6. Order and maintain office supplies as needed.
7. Maintain filing and tracking systems for department financial and travel records.
8. Maintain schedules of itinerant staff and make travel arrangements for department staff.
9. Ensure confidentiality at all times.
10. Assist with receptionist relief.
11. Provide assistance in scheduling professional learning, meetings, and campus appointments as requested by assistant directors.
12. Assist with bookkeeping of contracts as needed.
13. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
14. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
15. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
16. Research district policy, precedent, and current practices prior to taking action.
17. Participate as an effective team member who contributes to district, department, and content goals.
18. Demonstrates proficient levels of technology applications.
19. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
20. Utilize time wisely for effective management of job responsibilities.
21. Maintain punctuality in daily work times, appointments, and meetings.
22. Meet task completion deadlines established by supervisor.
23. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
24. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
25. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
26. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting, and carrying; prolonged sitting and use of computer; repetitive hand motions

Terms: 230 days

Pay Grade: PARA 5