Legal Assistant

Title: Commission Appeals Legal Assistant (Henrico, Multiple Positions) State Role Title: Hearing Legal Servcs Offcr I Hiring Range: $46,500 - $53,000 Pay Band: 4 Agency: Virginia Employment Commission Location: VEC CENTRAL OFFICE Agency Website: Recruitment Type: General Public - G Job Duties The Virginia Employment Commission (VEC) is seeking a detail‑driven, highly organized Commission Appeals Legal Assistant to support the full lifecycle of unemployment insurance appeal cases. In this critical role, you will ensure appeals are processed efficiently, accurately, and in compliance with state and federal requirements. You’ll manage case intake, maintain records, support Special Examiners, prepare legal documents, produce certified transcripts, and serve as a resource for inquiries from claimants, employers, representatives, and court personnel. Your work forms part of the official administrative record for Commission decisions and circuit court appeals. Note: This recruitment aims to fill multiple (2) positions located in our Henrico central office. Candidates invited to interview will be required to complete a skills-based assessment. Join the VEC and be part of a mission‑driven agency dedicated to supporting workers, strengthening communities, and promoting economic stability across the Commonwealth. We administer Virginia’s Unemployment Insurance (UI) benefits program with a commitment to providing customer‑centered, accessible, inclusive, and impactful services to support our shared mission: lifting up Virginia, one unemployed worker at a time. The VEC is also an integral part of a historic milestone as Virginia becomes the first state in the South to offer Paid Family and Medical Leave (PFML). Our agency will be responsible for standing up and administering this new program, which will expand the vital support we provide for employees when they need it most. We offer paid leave; a minimum of 13 paid state holidays per year; medical, dental, vision, and life insurance options; retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions); and are a federally recognized Public Service Loan Forgiveness (PSLF) employer. If you’re motivated by public service, continuous improvement, and meaningful work that supports opportunity for all, the VEC is a place where your contributions matter! Minimum Qualifications Ability to accurately type 70–90 words per minutewith a high degree of precision and consistency. Strong listening, oral and written communication skills, documentation and transcription abilities, including the capacity to process complex testimony and maintain accuracy under time constraints. Basic knowledge of general office procedures, practices, and equipment; standard English grammar and punctuation; and legal processes and terminology. Ability to maintain confidentiality and follow protocols for handling sensitive documents. Strong organizational, analytical, and time‑management skills with attention to detail. Skill in proofreading, editing, data entry, and scheduling Ability to maintain accurate records, meet deadlines, ensure appeals requests are processed timely, follow established guidelines, adapt to new systems, work independently and as part of a team and uphold confidentiality and professionalism. Experience working with Microsoft Office Professional/and or comparable software and ability to use a database, scheduling system, case management, or comparable system. Familiarity with electronic document management, record retention practices, and workflow tracking tools. Additional Considerations Experience in unemployment insurance programs and/or appeals processes. Paralegal certification or experience providing administrative or legal support in a fast‑paced legal or hearing office environment. Experience accurately transcribing administrative hearings in a fast‑paced environment. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. This position is located within the Central Office in Henrico, VA. This is not a remote‑work position. Submission of an online application is required for this position. The VEC does not accept applications, résumés, cover letters, etc., in any other format. When applying for jobs, please ensure your online application and/or résumé are complete with duties and skills associated with your work experience. The Virginia Employment Commission is committed to upholding our values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities. We are an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation and an Unemployment Insurance (UI) fraud background check. Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. The VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate. The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US. Auxiliary Aids and Services are available upon request to individuals with disabilities. Applicants needing accommodations should contact the Human Resource office for additional information. A valid Virginia Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency. For the status of your application and this position, please refer to your PageUp / Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone. NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. Contact Information Name: VEC Human Resources / Recruitment Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone. Email: View email address on click.appcast.io for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. #J-18808-Ljbffr