Marketing Coordinator

Location: Tulsa, OK (with occasional travel to Oklahoma City and other program sites) Reports To: Sr. Director of Creative and Marketing Department : Creative and Marketing FLSA Status : Exempt Schedule: M-F 7:30am - 4pm,52weeks/year About Little Light House Little Light House is a faith-based nonprofit organization providing free special education and therapy services to children with special needs and their families. Through our Developmental Center, Family Learning Center, Mobile Classroom, and Little Light House Academy, we serve families with a transdisciplinary team approach, demonstrating that every child is more than a diagnosis. Position Overview The Marketing Coordinator is support to the Creative and Marketing department, a highly organized, detail-oriented teammate who keeps projects moving, timelines on track, and the day-to-day rhythm of the department running smoothly. This role supports general marketing efforts across Little Light House, assists with content creation, manages project timelines, and provides essential administrative support to the Senior Director of Creative and Marketing and the broader team. The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment, loves bringing order to creative chaos, and is passionate about using their skills to advance the mission of Little Light House. Principal Duties and Responsibilities General Marketing Support Assist with the execution of marketing campaigns across digital, print, social, and email channels Support the planning and promotion of LLH events, programs, and fundraising initiatives in both Tulsa and Oklahoma City Coordinate with internal departments (Philanthropy, Events, Programs, Outreach) to gather information, photos, and assets needed for marketing materials Maintain marketing calendars and ensure key dates, deadlines, and deliverables are visible across the team Support brand consistency by helping monitor materials produced internally and by external partners Assist in tracking marketing performance metrics and compiling reports for leadership Project Management & Timeline Planning Manage the department's project management system (Asana, Monday.com, or equivalent), keeping all projects current, assigned, and on schedule Build and maintain project timelines for campaigns, events, and creative deliverables Coordinate with the Social Media Coordinator, Graphic Designer, and Web Developer to ensure smooth handoffs and timely delivery Track project requests submitted to the Marketing Department and ensure they move through the approval and production workflow Send reminders, status updates, and meeting recaps to keep stakeholders informed Identify bottlenecks and proactively raise issues to the Senior Director before they impact deadlines Content Creation Support Assist with copywriting for social media, email, web pages, newsletters, event materials, and internal communications Help capture content (photos, short videos, quotes, stories) at events, programs, and around campus when needed Support the Content Coordinator with content scheduling, captioning, and basic editing Draft talking points, scripts, and supporting materials for marketing initiatives Help maintain an organized content library (photos, video clips, testimonials, approved assets) Department Administrative Support Provide administrative support to the Senior Director of Creative and Marketing, including calendar coordination, meeting prep, agenda creation, and follow-up tracking Maintain departmental files, documents, vendor contacts, and brand resources Process invoices, purchase orders, and expense reports for the department Coordinate vendor relationships, including print, promotional, and merchandise vendors Support onboarding of new team members, interns, and volunteers within the Creative and Marketing department Schedule department meetings, take notes, and track action items Manage incoming marketing requests from other departments and route them appropriately Serve as a friendly, responsive point of contact for staff across the organization who need marketing or creative support Represent the Creative and Marketing team in cross-departmental meetings as needed Contribute ideas, energy, and a team-first attitude to brainstorms, planning sessions, and creative reviews Provide backup support for other team members during peak seasons, events, or campaigns Qualifications & Skills Required Bachelor's degree in Marketing , Communications, Business, or a related field — or equivalent professional experience 1–3 years of experience in a marketing, communications, project coordination, or administrative support role Exceptional organizational skills and a sharp eye for detail Strong written and verbal communication skills Proficiency with Microsoft Office and/or Google Workspace Experience with (or aptitude to quickly learn) project management tools such as Microsoft Teams Ability to juggle multiple projects and deadlines without losing track of the details A proactive, solutions-oriented mindset and a willingness to roll up your sleeves Comfortable working in a team-focused, mission-driven, faith-based environment Passion for children with special needs and nonprofit work Preferred Experience supporting a creative, marketing, or communications team Familiarity with Mailchimp, Canva, basic Adobe Creative Suite, or similar tools Light photography or videography skills (smartphone-quality content capture) Experience working with vendors, printers, or external partners Background in event marketing or nonprofit communications #J-18808-Ljbffr