Executive Assistant Coordinator

Title: Executive Assistant Coordinator

Reports To: Associate Executive Director

Location: East Lansing, MI

Department: Executive

SET SEG is looking for an Executive Assistant Coordinator that will provide administrative and organizational support to the Executive Team. This role helps organize meetings, resources, and information, while serving as a backup on calendar management and travel coordination. The Executive Assistant Coordinator will also support projects, information flow, and internal coordination while assisting with Board matters and coordinating executive support activities across multiple leaders.

WHO WE ARE
School Employers Trust (SET) is a non-profit company that was created after a monumental shift in school funding happened in 1965. SET, which began in 1971, served as an employee benefits association focused on offering comprehensive and affordable employee benefit solutions to Michigan public schools and their employees. Two years later, its partner organization School Employers Group (SEG) was formed to administer compensation and fringe benefits for SET. As schools were faced with more challenges related to insurance, SEG evolved and grew into a company that provides workers’ compensation and property/casualty services for Michigan public schools.

Today, SET SEG continues to expand and find creative ways to meet the specialized needs of its members. This, coupled with superior member experience, is why SET SEG has maintained its position as an industry leader in the school insurance market.

We value those who proactively solve challenges, simplify the complex, thrive in a fast-paced setting, have a customer-first mentality, and seek a collaborative and inclusive work environment. We offer 100% employer paid insurance (medical, dental, and vision), Paid Time off (PTO), and paid parental leave.

Our passion is delivering peace of mind to Michigan public schools, and we look for team members who are motivated by our cause. To learn more, visit: .

WHO YOU ARE
You are energized by working with a collaborative team and industry peers to support Michigan public schools through their challenges. You seek understanding and are motivated to tackle projects and problems with the customer in mind. You anticipate needs and preempt challenges and concerns, delivering increasingly relevant customer experiences over time. You value a culture that is rooted in mutual respect, where you can learn from different perspectives and roles.

Primary Responsibilities:

• Performs a broad range of confidential and diverse administrative and coordination duties in support of the executive team.
• Executes executive items and exercises discretion to finalize planning and coordination of meetings and events.
• Coordinates executive schedules and meetings across multiple leaders to reduce conflicts, improve flow, and ensure priority alignment.
• Proactively develops an understanding of SET SEG business processes and systems.
• Screens and facilitates handling of highly confidential material for Executive Team.
• Assists with scheduling Board meetings and Board communications.
• Assists with arrangements for Board Member lodging, out-of-office meeting locations and other travel arrangements, when necessary.
• Serves as a back-up to the Executive Assistant who prepares Board of Directors/Trustees meetings and serves as secretary to the Board, including taking meeting minutes.
• Assists in the collection and recording of proxy votes for the annual election of Board of Directors/Trustees.
• Maintains contract and correspondence files for all SET SEG companies.
• Manages annual ticket subscriptions and works with Executive Director to disperse amongst Board members, leadership team, and staff.
• Performs other duties as assigned by the Associate Executive Director and Executive Team.

Required Qualifications:

• Bachelor's degree and seven plus years of experience in a professional business setting is preferred, or equivalent combination of education, certification, and experience. 
• ​​​​ Minimum of three years providing support to executive leadership required.
• Ability to maintain a high level of confidentiality.
• Excellent communication skills, both written and verbal, with the ability to effectively respond on behalf of the Executive Team are required.
• Outstanding customer service skills.
• Strong interpersonal skills.
• Strong organizational and multi-tasking skills.
• Time management skills with the ability to meet deadlines with attention to detail, even under pressure.
• Ability to develop effective working relationships with peers in a fast-paced executive level environment.
• Must be able to coordinate multiple tasks and organize workflow.
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Physical Demands / Work Environment

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.