Executive Assistant

Executive and Administrative Support Provide administrative support for the Associate Vice President (AVP) in routine and with special projects. The work will primarily support two college-wide initiatives the College and Career Readiness Initiative (C3R) and the Neurodivergent-Friendly Campus Initiative (NDFCI). Prioritize requests made to the AVP including meeting requests, schedule appointments and address communications. Demonstrate the ability to work under pressure, multi-task at times, and to handle a wide variety of activities to include providing support for workgroups and planning various events.

Specific tasks include, but are not limited to:

• Schedule, manage and prioritize the AVPs daily calendar.
• Analyze, prioritize, and manage the AVPs workflow including reading and evaluating incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Screen telephone calls; respond, refer or forward callers to the appropriate parties, as necessary.
• Prepare and submit responses to correspondence containing routine inquires.
• Conduct research, compile data, and prepare papers, financial statements or reports for consideration and presentation by the AVP or others.
• Engage with Conference Services and other staff to coordinate and support various events/activities.
• Assist with events, administrative functions and perform other duties as assigned to include data entry.
• Prepare documents and spreadsheets using all MS Office applications
• Edit documents to include reports and finalize draft documents.
• Schedule meetings, prepare agendas and other materials, take notes at meetings
• Compose letters, email, and other written communications.

Requirements:

• Knowledge of MS Office applications and other technical applications employed by the college.
• Excellent communication skills with internal and external stakeholders.
• Excellent ability to communicate information effectively and confidentially. Demonstrate cultural compassion that is representative of Lansing Community Colleges staff and student population.
• Ability to lead and support staff in accomplishing many tasks in a short period of time.
• Ability to act as a resource and effectively lead staff in fulfilling various objectives and tasks.
• Ability to be flexible for a variety of situations that will best serve the Division and the institution.

Preferred qualifications:

• Associates Degree from regionally accredited college or equivalent combination of education and experience.
• Demonstrated progressively responsible administrative or executive support experience.
• Demonstrated experience using a wide array of technology for office administration.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated progressive leadership and/or administrative responsibilities.