Executive Assistant

Executive Assistant The Executive Assistant provides high-level administrative and project coordination support to one or more senior executives at Peckham, enabling the leader they support to focus on strategic initiatives and organizational priorities. The role manages complex schedules, communications, and confidential information while fostering strong relationships across all levels of the organization. JOB PROFILE SUMMARY The Executive Assistant exercises sound judgment, anticipates executive needs, and coordinates activities that require a thorough understanding of Peckham's policies, practices, and mission. Serving as a trusted partner, the Executive Assistant maintains confidentiality, fosters strong internal and external relationships, and supports the mission-driven operations of Peckham. ESSENTIAL FUNCTIONS Build a strong working relationship with the executive, developing a deep understanding of priorities, preferences, and leadership style. Provide thoughtful support that helps the executive stay focused on strategic goals, offering perspective and anticipating needs as part of a trusted partnership. Proactively manage the executive’s calendar, balancing priorities across internal meetings, external engagements, travel, and personal time; anticipate conflicts and reschedule with minimal disruption. Prepare agendas, briefing documents, and background research for meetings; attend meetings when needed, take notes, and ensure follow‑up actions are tracked and completed. Lead or support the execution of departmental projects, ensuring alignment with strategic goals; track milestones, manage timelines, and coordinate cross‑functional collaboration to drive results. Coordinate complex travel arrangements and accommodations. Understand the team’s business plan and key results (OKRs), actively support the review process, and use WorkBoard to monitor progress, surface insights, and support alignment with objectives. Plan and execute internal and external events, including leadership off‑sites, team‑building activities, and stakeholder engagements; manage logistics, vendors, and communications to ensure successful and impactful experiences. Handle sensitive information with the utmost confidentiality and integrity; maintain secure systems for document management and compliance with corporate policies. Prepare and submit accurate expense reports for the executive and departmental activities; ensure compliance with company policies, reconcile receipts, and resolve discrepancies promptly. REQUIRED FOR ALL JOBS Required: Demonstrate respectful, compassionate, and service‑oriented behavior when interacting with team members, staff, and other departments. Required: Comply with all policies and standards; maintain a safe and clean work environment; promote Peckham’s vision, values, and services to all stakeholders; assist in maintaining organizational‑wide quality standards; provide regular and predictable attendance to support the team; perform other duties as assigned. Preferred (if needed by contract): Obtain and maintain relevant professional certifications and/or security clearances as a condition of employment. QUALIFICATIONS Bachelor’s Degree in a related field, or an equivalent combination of education, training, and experience that provides required knowledge, skills, and abilities. Required: 2–3 years of experience in an executive assistant or high‑level administrative support role. Preferred: Experience in the vocational rehabilitation field and/or with a non‑profit organization; experience supporting senior executives or nonprofit leadership; experience creating and analyzing spreadsheets and presentations. Required: Advanced working knowledge of Microsoft Office Suite (PowerPoint, Word, Excel) and collaborative tools such as SharePoint, BoardEffect, WorkBoard, WorkDay, and/or OneDrive for Office365. Required: Understanding of Peckham’s mission, service, and goals. Required: Ability to read and interpret documents such as safety rules and procedure manuals. Required: Ability to perform research and analysis of reports as needed and provide briefing reports. Required: Excellent customer service and communication skills. Preferred: Flexibility to take on a wide range of responsibilities to support the C-Team. Preferred: Strong strategic thinking and complex problem‑solving skills supported by an analytic orientation and detail‑oriented approach. Preferred: Understanding of how functional groups and strategic leaders interrelate and high EQ to influence stakeholders toward executive goals. COMPETENCIES Communication (P2) Relationship Management (P2) Initiative, Leadership & Influence (P2) Quality and Results Oriented (P2) Business & Vocational Rehabilitation Acumen (P2) Critical Thinking (P2) Self‑Development & Awareness (P2) Decision Making (P2) Problem Solving (P2) PHYSICAL DEMANDS Physical demands include standing occasionally, walking occasionally, sitting frequently, lifting occasionally, carrying rarely, pushing rarely, pulling rarely, climbing rarely, balancing rarely, stooping occasionally, kneeling rarely, crouching occasionally, crawling rarely, reaching rarely, handling occasionally, grasping occasionally, feeling rarely, talking frequently, hearing frequently, and repetitive motions frequently. MENTAL DEMANDS Mental demands involve frequent comprehension of direction, organization of information, rapid reasoning and decision‑making, clear communication, and resilience to manage workplace stressors such as customer service complaints and competing priorities. EEO STATEMENT PECKHAM IS AN EQUAL OPPORTUNITY EMPLOYER EEO/AA. Employer/Vet/Disabled. #J-18808-Ljbffr