Clinical Inventory Analysts

Job Description

Job Description

Essential Duties and Responsibilities:
• Maintain and update the Bonafide serialized equipment order dashboard, ensuring real-time accuracy.
• Compare dashboard data with Tableau reports (e.g., “Accessible Inventory by RT”) to identify genuine equipment needs and discrepancies.
• Proactively contact Respiratory Therapists (RTs) with pending Bonafide orders who maintain excess serialized inventory, facilitating redistribution.
• Receive and process returned serialized equipment still attached to patients in Bonafide. Research serial numbers, verify status/ownership, coordinate RT transfers to REC, and ensure proper removal from patient records.
• Identify high-demand areas for serialized equipment, locate excess inventory, coordinate shipments between staff/RTs/drivers, and track/record shipping details (including creating FedEx labels and scheduling pickups).
• Assist team members in locating serialized equipment in the field for redistribution to other staff, home offices, or high-need areas.
• Track and report field equipment issues to upper management (daily monitoring, with potential weekly summary emails).
• Attend daily morning inventory team meetings and weekly meetings with inventory team and clinical directors.
• Respond to Teams chats and inquiries from clinical managers, RTs, and drivers; post updates on clinical inventory channels for equipment finds and follow-ups.
• Process inventory ticketing system assignments, including label creation, pickup scheduling, and ticket resolution.
• Participate in new hire training meetings and support RT training program improvements related to inventory processes.
• Maintain active Respiratory Therapist licensure in required states and completion of continuing education units (CEUs) and compliance with state requirements.
• Adhere to company dress code, maintain a professional appearance, and represent the organization positively.
• Complete annual education/in-service requirements and stay current in respiratory therapy and inventory management practices.
• Maintain strict patient confidentiality in accordance with HIPAA and company policies.
• Exhibit effective written and verbal communication skills; build strong working relationships across clinical, inventory, and management teams.
Minimum Qualifications:
• Valid RT Certification (Respiratory Therapist license).
• 2 years of RT field experience preferred.
• Knowledge and understanding of medical respiratory equipment and the tools utilized to repair such equipment.
• Proficient in Bonafide, Office 365 and Smartsheet applications.
• Ability to establish and maintain effective working relationships with employees at all levels.
• Strong verbal and written communication skills; able to communicate effectively with employees at all levels.
Preferred Knowledge, Skills and Abilities:
• Bonafide / ERP system experience.
• Previous experience in equipment quality control, refurbishment, or inventory processes in a healthcare or HME (Home Medical Equipment) setting.
• Strong attention to detail with excellent organizational skills.
• Ability to work independently while collaborating across departments.
• Demonstrated excellent inventory management skills previously in the field.
• Ability to be fair but firm with RTs on inventory matters that require compromise.
Physical Demands:
• Sitting, standing, and walking at desk in an office environment.
• Operation of office machinery and computers.
• Occasionally lift and/or move items up to 50 pounds.
• Visual abilities required include reading, distance vision, and peripheral vision.

You will be expected to work during normal business hours, which are Monday through Friday, 8:00 a.m. – 5:00 p.m. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.