Corporate Events Specialist

Job Description

Job Description

Title : Corporate Events Specialist

Pay Rate: $44/hour

Duration: 5-month assignment

Assignment End Date: January 31, 2027

Location: Remote (Irvine, CA preferred)

Summary

We are seeking an experienced Corporate Event Specialist to support the planning and execution of corporate events across a global events portfolio.

In this role, you will manage events and assigned workstreams from initial planning through onsite delivery and post-event closeout. You will coordinate with internal stakeholders, agencies, venues, and vendors while maintaining disciplined schedules, budgets, and planning documentation. The ideal candidate is a hands-on event professional who can work independently, anticipate issues, and move fluidly between detailed execution and broader program objectives.

What You'll Do

• Lead end-to-end planning and execution for assigned corporate events, meetings, and event workstreams, from objectives and scope through onsite delivery and reconciliation
• Build and manage project plans, timelines, run-of-show documents, decision logs, and presentation-ready status materials
• Coordinate core event elements including venue and hotel planning, food and beverage, production, content logistics, speakers, attendee experience, transportation, gifting, signage, and onsite staffing
• Own assigned budgets, forecasts, purchase orders, invoice tracking, and reconciliation; identify cost pressures early and recommend practical tradeoffs
• Manage day-to-day agency, venue, and vendor relationships, holding partners accountable to scope, deadlines, service standards, and contractual commitments
• Lead cross-functional workstreams with Marketing, Sales, Customer Success, Product, Communications, Creative, Finance, Procurement, and other business partners
• Prepare agendas, facilitate planning meetings, document decisions, and drive follow-up actions to closure without requiring continuous direction
• Maintain accurate shared files, presentations, trackers, and event documentation so materials remain current, organized, and presentation-ready
• Support attendee communications, registration, housing, and operational workstreams in partnership with Event Operations and other program owners
• Complete post-event reconciliation, debriefs, survey review, and recommendations that improve future programs

What You Bring

• 5+ years of progressively responsible corporate event or experiential marketing experience, including ownership of complex events or major workstreams
• Demonstrated ability to manage multiple concurrent programs, stakeholders, and deadlines in a fast-changing environment
• Strong working knowledge of event planning fundamentals, hotel and venue operations, production, food and beverage, vendor management, and onsite execution
• Experience managing budgets, forecasts, scopes of work, invoices, and procurement processes with strong attention to detail
• Excellent project management, written communication, meeting facilitation, and stakeholder management skills
• Ability to operate independently within an agreed scope, make sound decisions, and escalate material risks with clear recommendations
• Proficiency with Microsoft Office or Google Workspace and event project-management tools
• Ability to travel domestically and internationally as required and work extended hours during event delivery

Bonus Points If You Have

• Experience in B2B technology, enterprise software, or a global corporate environment
• Experience supporting large conferences, sales meetings, and incentive programs
• Experience with Cvent or comparable event technology
• Working knowledge of accessibility, duty of care, sustainability, and inclusive event practices

Working Expectations

• This is a hands-on assignment requiring rapid onboarding into active programs and established team processes
• The role may support multiple time zones and will require onsite travel, early mornings, evenings, or weekends during event periods
• The individual must maintain confidentiality and exercise sound judgment when working with company, attendee, budget, and vendor information

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.