CHT-Secretary-Data Quality

Requirements

Chesapeake Public Schools

JOB DESCRIPTION


To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.


DATA QUALITY SECRETARY

Department: Multiple

Pay Grade: U108

FLSA Status: Non-Exempt

GENERAL PURPOSE

This position performs skilled clerical and technical duties involving the operation of computer terminals and various other types of computer equipment in an office environment; assists in updating student data.


ESSENTIAL JOB FUNCTIONS

• Operates microcomputers, printers (all types), and related equipment.
• Codes, enters, logs, records, and files data; maintains related records and files.
• Enters and manages data regarding the enrollment and withdrawal of students, special education students, transportation, building inventory, summer school, remediation programs, student demographics, and academic history.
• Enters and manages data regarding student absences and truancy and produces reports as requested.
• Enters and manages data regarding student discipline and produces reports as requested.
• Manages all testing data and produces reports as requested.
• Audits input data for accuracy and produces reports for review on a regular basis.
• Provides assistance to school personnel on the use of Star Base.
• Prepares and distributes a variety of reports and forms.
• Updates and maintains the School Board Policy Manual.
• Attends training sessions to remain current on system usage, or as requested.
• Maintains confidential information.
• Performs other related duties as required/assigned.

MINIMUM QUALIFICATIONS

• High school diploma or its equivalent.
• One year of data entry experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of Microsoft and Google Suite.
• Knowledge of student database management systems.
• Knowledge of computer operations, keyboarding, data entry, standard office practices, procedures, equipment, and secretarial techniques.
• Knowledge of business English, spelling, and arithmetic.
• Knowledge of Chesapeake Public School policies, regulations, and procedures.
• Skill in typing accurately and at a reasonable rate of speed.
• Skill in making arithmetical calculations.
• Skill in the operation of a variety of computer and office equipment.
• Skill in organizing and managing multiple tasks.
• Ability to establish and maintain effective working relationships with school division staff, teachers, students, vendors, and the general public.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Work environment is primarily inside, where the noise and temperature levels are moderate; the worker is not subject to adverse environmental conditions.
• This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
• Work requires stooping, kneeling, crouching, reaching, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately and quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.