Office Assistant

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job Description A&S Construction of Louisville, Inc. is a growing residential remodeling company in Kentucky, USA. We are looking for a bright, organized, detail-oriented Administrative Assistant to help manage company schedules, appointments, agendas, CRM appointments & receipt scanning. This position plays an important role in keeping our team organized and ensuring that all schedules, calendars, appointment systems and financials are accurate and up to date.

Core Responsibilities • Manage and maintain company Google Calendars • Review calendars daily for accuracy, conflicts, missing details, or duplicate appointments • Consolidate appointments across multiple calendars and systems • Manage appointment times, booking details, and schedule changes • Update CRM appointments and ensure all appointment information is accurate • Confirm that CRM appointments match Google Calendar events • Assist with agenda management for sales, operations, and internal meetings • Help prepare daily and weekly schedules for the appropriate team members • Communicate schedule updates to the correct team members • Track appointment changes, cancellations, reschedules, and new bookings • Help ensure customer appointments are properly documented and communicated • Assist with appointment confirmation texts, emails, or internal reminders when needed • Monitor schedules to make sure everyone’s calendar is up to date

• Scan and file receipts to appropriate job folders • Help create and maintain organized systems for scheduling, calendar management, and appointment tracking

Additional Responsibilities • Assist with basic CRM data entry and appointment updates • Help organize internal notes related to appointments and meetings • Assist with weekly schedule preparation • Communicate scheduling issues before they become problems • Follow documented processes and help improve them when needed • Assist with email communication related to scheduling and appointment coordination • Help the team stay organized by maintaining accurate records and consistent updates