Administrative Assistant

Job Description

Job Description

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an  experienced Administrative Services Assistant 3  to work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in  Nashville, TN. This is a  hybrid position   working   from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The  pay rate for this position is $28. 00 per hour.

Administrative Assistant Job Description:

The Tennessee Department of Health, Division of Family Health and Wellness, is seeking an Administrative Services Assistant 3. This position will be in the Supplemental Nutrition Program (SNP) Section and will assist the Communications & Continuous Quality Improvement Manager with program outreach projects, internal communications efforts, work process improvements, and day-to-day administrative responsibilities.  Applicants must be residents of Tennessee and local to the Nashville area as in-person attendance will be required for onboarding and for periodic in-person meetings; travel to the Nashville office will be non-reimbursable.

Administrative Assistant Key Responsibilities:

• Provide administrative support including preparation of reports, forms, and administrative tasks related to project logistics.
• Assist in the creation and print requisition of handouts and forms.
• Perform administrative duties including typing, word processing, and general office support.
• Provide support to the Communications & CQI Manager; maintain and update SharePoint, H: Drive, and other databases as assigned.
• Assist in the creation and submission of social media posts.
• Assist in the compilation and distribution of a quarterly internal newsletter.
• Conduct semi-annual reviews of relevant webpages and handouts, recommending updates as applicable.
• Assist in surveying staff and program participants to develop and implement process changes which support continuous improvement.
• Ensure all administrative processes adhere to state and federal policies, rules, and regulations.

Education & Minimum Requirements for Administrative Assistant position:

• Education : Associate’s degree  AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education:  Qualifying full-time increasingly responsible sub-professional or paraprofessional experience.
• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel, and external contacts.
• Must have working knowledge of Microsoft Office Programs (Excel, Outlook, PowerPoint, SharePoint, Word, etc.).
• Experience with creative tools like Canva, Adobe Creative Suite, and similar programs is preferred.
• Experience with document remediation software like Allyant CommonLook and similar programs as well as familiarity with ADA-accessibility practices is preferred.

Benefits Include:

• Weekly Pay/Comparable Wages
• Major Medical Insurance
• Indemnity Medical, Dental and Vision Insurance
• Term Life Insurance and Short-Term Disability

Interested? Here is how to apply :

• Click on “Apply Now” and complete the process.
• This  job closes on 10/16/26(or when the position is filled) and will no longer accept resumes after this date.

Quality Staffing, Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.