Project Controls Analyst

Job Description Duration: 12 months \n \n Description: \n MSP Notes: \n \n Local candidates only. The role is hybrid 1-2 days per week in office in Fresno, CA \n \n TOP THINGS: \n \n Depth of project controls experience (cost, schedule, forecasting) \n Technical proficiency with project controls tools and analytics \n Communication, stakeholder management, and business acumen \n \n \n Project Support Functions \n Schedule Development and Analysis: \n \n In coordination with Project Manager, develop project schedule and cash flow/forecast plans with functional department input. \n Create, maintain, and update schedules. \n Document, monitor and communicate project milestones and risks with appropriate stakeholders. \n Participate in project status meetings, collect progress data, and revise project plan as needed. \n Maintain projects within Project Manager’s node; update schedules based on progress. \n \n Cost Plan Development and Analysis: \n \n Create, maintain, and update monthly forecast budgets. \n Prepare various cost reports and maintain forecast accuracy. \n Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action. \n Assess and report on project performance using established industry standards. \n Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence. \n Provide regular communication on project cost, schedule, and risk status to project team members, stakeholders, and the public. \n Interface with design, planning resources, and software systems. \n Review and assist in the preparation of Business Cases, Job Estimates, Project Charters and Re-Authorizations and assist Project Manager in routing for approval. \n Prepare monthly accrual of vendor invoices, journal entries, and coordinate/process PO related vendor accrual goods receipts in the current software system. \n \n Project Documentation & Reporting: \n \n Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement. \n Work with key stakeholders to ensure compliance with all regulatory and contractual requirements throughout the project lifecycle. Manage the project closeout process, including the resolution of financial obligations, to facilitate full order closure. \n Maintain change log to track schedule, cost, and scope changes. \n Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (e.g., utilizing the electronic document management system or EDMS). \n Support change order requests, project status, key issues, risks and resolution, priority changes, and approvals \n Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization. \n Provide Project Team members with status reports containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines. \n Assist Project Manager with Post-Job Critique. \n Support the management of project risks through proactive identification, monitoring, and implementation of mitigation strategies. \n \n General Support Functions: \n \n May assist Project Manager with procurement and contracting activities including but not limited to drafting of contract documents under the direction of the Project Manager; work directly with contractors to resolve errors and questions concerning invoices. \n Recommend improvements to assist in maintaining and updating Project Management Guidelines. \n Provide coordination and documentation support for key project meetings, including kickoff sessions, site walk downs, design reviews, and lesson learned discussions. May be required to attend meetings as needed to ensure accurate recordkeeping and followup. \n May manage low-complexity projects under mentorship to build project management skills. \n Support management on analyst related job duties as needed (e.g. updating intranet sites, data sheets, etc.). \n \n Central Data Management Functions \n Data Management \n \n Provide technical support for department databases, including creation of new reports, maintenance of databases, and consolidation, when needed. \n Support data analysis efforts to enable informed decision-making. \n \n Quality and Analysis \n \n Prepare reports on a regular cadence, including dashboards, and other visual management tools. \n Ensure departmental reports meet quality standards for effective stakeholder communication. \n May provide support to Project Managers, as necessary. \n \n System Support \n \n Provide technical support for the departmental job status system. \n \n Special Projects \n \n Fulfill ad-hoc requests for cost-related data and analysis. \n Participate in or lead process improvement initiatives. \n \n Central Financial Analysis Functions \n Project Budget & Cycle Forecast Monitoring/Reporting: \n \n Generate weekly and monthly project performance reports including budget forecasts and financial status. \n Coordinate and work with all stakeholders, on creating new reports that best measure and support good business decisions, to meet the year end annual budget target. \n Coordinate and summarize project cycle forecast variance explanations for the department, to report to stakeholders. \n Ensure that all responses to budget and quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence. \n Publish and maintain project performance, budget forecast, and status reports on intranet sites. \n \n Financial and Performance Management: \n \n Monitor, analyze, and report-out on the department’s forecasting performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW). \n Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership – reports such as the Green-Red Scorecard and Lessons Learned Reports. \n \naa415a4b-8b21-40fc-a65c-70d2b25ca29a Finezi