Data Analyst Administrator

Corporate Profile:

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.

Job Summary:
The Data Analyst provides technical, analytical, and administrative support. This role supports the Programs Supervisor by managing datasets, maintaining records, assisting with documentation and reporting, and contributing to programmatic operations. The analyst ensures data accuracy, regulatory compliance, and efficient coordination across stakeholders.

Responsibilities:

• Data Management & Analysis
• Develop, prepare, and validate datasets for use in SharePoint and program systems Perform data quality control checks and ensure accuracy of program data
• Extract and compile data to support program tracking, reporting, and evaluations Records Management
• Maintain records tracking systems and spreadsheets to monitor compliance
• Coordinate with records management teams to resolve documentation issues
• Ensure adherence to federal records retention policies and procedures Program & Operational Support
• Track application reviews, assignments, and staff workloads
• Support scheduling and documentation of field site visits and reporting forms
• Maintain logs of assignments, deliverables, and project milestones Documentation & Reporting
• Draft, format, and maintain programmatic documents, reports, and SOPs
• Develop presentations, charts, and graphics using MS Office or Google Suite
• Produce bi-weekly status reports and support leadership briefings Coordination & Communication
• Take notes during meetings and publish structured summaries
• Serve as a liaison between program staff and records management teams
• Track action items and ensure timely completion across stakeholders

Education/Certifications:

• Bachelor's degree in Data Science, Information Management, Business Administration, or a Related discipline
• Public Trust 

Required Qualifications:

• Experience with Microsoft Office (Excel, Word, PowerPoint, SharePoint), Google Workspace (Docs, Sheets, Slides)
• Demonstrated ability to:
• Organize and manage datasets and reports
• Extract and interpret data from databases and systems
• Strong:
• Written and verbal communication skills
• Organizational and multitasking abilities
• Ability to:
• Work independently in a fast-paced, deadline-driven environment
• Follow procedural guidelines and adapt to new requirements

Desired Qualifications :

• Experience supporting federal programs or grants management environments
• Familiarity with:
• SharePoint data environments
• Records management compliance frameworks
• Experience creating SOPs and managing documentation workflows
• Basic data visualization skills (charts, dashboards, presentations)
• Exposure to ecosystem restoration, environmental programs, or public sector data
• Personal Qualities: Highly detail-oriented with a strong focus on data accuracy and compliance
• Proactive and self-directed with the ability to manage competing priorities
• Strong collaborator capable of working across geographically dispersed teams
• Professional, reliable, and responsive in communication
• Adaptable and comfortable working in structured federal environments

Corporate Summary:
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, HUBZone small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.