CIED Operations Coordinator - CAMPUS ONLY RECRUITMENT

Job Posting Recruitment is campus‑only. Only current employees or former employees with current Preferential Rehire rights are considered. Former employees with Preferential Rehire rights should apply through the external candidate gateway and identify themselves as such in their application. Current UCSC employees must apply to the job posting via the Internal Candidate Gateway. If you accessed this recruitment through the Internal UCSC gateway, apply via the "Apply" button at the bottom of this posting. If you accessed this recruitment through the external gateway, must access the internal posting by following the internal link on the jobs.ucsc.edu web page and clicking the "Internal UCSC Applicants" button. Current UCSC employees applying through the External Candidate Gateway will not be considered for this position. How to Apply For full consideration, attach a resume and cover letter. For guidance or troubleshooting, refer to the Applicant Resources on the UCSC website. How to Apply Troubleshooting Tips for Applicants FAQ's Initial Review Date (IRD) UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. For more information about the IRD and the applicant review process, view the provided link. The IRD for this job is: 07-01-2026 . About UC Santa Cruz UC Santa Cruz is a public university combining a small liberal arts atmosphere with rigorous research. It is known for innovation and experimentation, and its campus is among the most beautiful in the world. Department Overview The Center for Innovation and Entrepreneurial Development (CIED) supports an entrepreneurial mindset, fosters student‑led innovation, and provides community and access to founders. CIED offers an academic program covering entrepreneurship basics, operations, client‑facing internships, business pitch opportunities, and talks. Job Summary The CIED Operations Coordinator, under the Faculty Director of CIED, applies organizational policies to oversee administrative operational issues, administers a defined operational program, analyzes and resolves problems, and supports Crown College in curriculum delivery. Responsibilities include student support, administrative and financial support, event planning and logistics, and support of entrepreneurship curriculum and training programs. Job Duties 25% - Administration and Program Planning and Support Assists and collaborates in the development and maintenance of administrative processes for CIED programs and initiatives such as grants, research, compliance, internship programs, and tracking of student certificates. Provides general administrative support to the CIED Faculty Director and Project Manager, including strategic plans, communications coordination, calendaring, and monitoring the Faculty Director’s office email. Maintains the CIED filing system as the official Record Keeper, following campus policies on confidentiality, privacy, and records retention. Works with the Office of the Registrar to track and certify student certificate progress. Tracks current and past student engagement for fundraising and promotion efforts. 20% - Event Management Serves as the CIED representative for programs, lectures, and special events. Coordinates event logistics, including venue, catering, parking permits, and day‑of support. Develops promotional outreach and marketing materials and assists with event publicity and press releases. Works with partners such as Startup Club and Santa Cruz Works to provide logistical support across events. 20% - Student Support Provides a primary contact for students seeking information about the program and tracks progress toward the Innovation & Entrepreneurship (I&E) certificate. Manages student use of the Panetta co‑working space, approving and supporting space for professional development and CIED events. Supports the CIED Program Manager with hiring, training, and supervision of CIED student interns. Takes lead on student arrangements for conferences, competitions, and other CIED‑related travel; assists students with expense reconciliation. 15% - Financial Support Creates purchase orders for programs, services, and materials using the campus CruzBuy system. Processes expenditures and reimbursements, entertainment, travel, honorarium, and equipment rental. Advises faculty, staff, and students on applicable policies and procedures. Coordinates with the Faculty Advisor to develop guidelines and processes for awards, partnering with units campus‑wide. Creates payment and recording systems, facilitating program awards and contest payments. 10% - Curriculum Planning and Development In collaboration with Crown College, coordinates programs and initiatives such as research, mentorship, internships, academic initiatives, student teaching, outreach, and initiatives. Works closely with Crown’s team to assist with the delivery of courses, programs, and certificate development. Serves as the primary contact for curricular matters and assists with new course development and approval. 10% - Academic and Staff Human Resources Supports Crown College’s team with the quarterly schedule of classes and teaching assignments. Works collaboratively with College Academic Managers and the Undergraduate Education (UE) Academic Human Resources in recruiting and hiring processes. Assists new faculty, staff, and student hires with onboarding. Appointment Information Budgeted Salary: $33.79 - $40.37 per hour (salary commensurate with skills, qualifications, and experience). Under California law, the posted amount is the maximum expected compensation. Benefits Level Eligibility: Full benefits. Schedule Information Part‑time, fixed. Percentage of Time: 75%, 32 hours per week. Days of the Week: Mon–Fri. Shift Includes: Day. Employee Classification Career appointment. Job End Date None. Work Location UC Santa Cruz Main Campus / Hybrid. Union Representation CX. Job Code Classification ADMIN OFCR 2 CX (004263), Grade 124. Travel Never or rarely. Required Qualifications Bachelor’s degree in a related field or equivalent experience and/or training. Experience in event planning, basic fundraising, human resources, and financial transactions. Proficiency with Google Suites, Microsoft Office, Excel, Word, and database applications. Solid organizational skills, able to multitask and meet demanding deadlines. Strong interpersonal skills, able to work with faculty, staff, and students from diverse backgrounds. Good verbal communication and active listening skills. Strong written communication skills with attention to detail. Ability to work independently and take initiative. Ability to exercise discretion and maintain confidentiality. Preferred Qualifications Experience in project or program initiatives support. Experience working with higher education academic program administration. Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budgeting, accounting, fund management, and/or personnel management. Special Conditions of Employment Must pass a pre‑employment criminal history background check. Must pass the employment misconduct disclosure process. Ability to work long periods of time at a computer. Required to work a hybrid schedule and be able to work from home/remote office per UCSC telecommuting agreement. Ability to work a variable schedule, including evenings and weekends. Must complete training within established time frames, including UC compliance training. Maintain professional appearance and conduct. Compliance with UCSC Vaccination Policy. Mandated Reporter under the Child Abuse and Neglect Reporting Act (CANRA); required to report and sign acknowledgement before employment. Exercise utmost discretion with sensitive information, safeguarding records, and following data protection protocols. Misconduct Disclosure Requirement Final candidates who accept a conditional offer must disclose any administrative or judicial decisions regarding misconduct within the past seven years, any ongoing allegations or proceedings, or any appeals of findings of misconduct with a previous employer. "Misconduct" includes violations of policies or laws governing conduct, such as sexual harassment, sexual assault, discrimination, dishonesty, or unethical conduct. UC policies include: UC Sexual Violence and Sexual Harassment Policy, UC Anti‑Discrimination Policy, and Abusive Conduct in the Workplace. Safety Statement All UCSC employees must follow job safety procedures, attend required health and safety training, promote safety, and report accidents and injuries promptly. Notice of Availability In compliance with the Jeanne Clery Disclosure of Campus Security Policy and the Campus Crime Statistics Act, the Annual Security and Fire Safety Report is available at

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. The University of California undertakes affirmative action and anti‑discrimination efforts consistent with its federal and state contractor obligations. #J-18808-Ljbffr University of California, Santa Cruz