Operations Coordinator

Privacy Notice for California Applicants and Employees Applicants must be currently authorized to work in the United States on a full‑time basis. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Job Summary The Operations Coordinator is responsible for supporting the leadership team on a spectrum of daily operations and administrative tasks. The role oversees daily office operations, timelines, deadlines, site documentation, site contacts, and coordinates activities of senior team members. The Operations Coordinator carries out all duties in accordance with the company’s policies and applicable laws. The position reports directly to the General Manager. Key Responsibilities Execute a variety of administrative and daily office operations tasks, including managing correspondence, filing, scanning, shipping, data entry, contact management, ordering supplies and tracking inventory, meeting agendas and notes. Support internal departmental communication for weekly staff meetings, special event/project meetings. Follow up with correspondence or calls meetings as required. Compile month‑end reports from site for General Manager. Contribute to team effort by accomplishing tasks, goals, directives, and providing input, feedback, creative ideas, and being solution oriented. Liaise for outside vendors as required: adherence to agreements, oversight of deliverables, contract enforcement on all sectors. Work with team to help find creative solutions to problems as they arise. Manage and report all expenses: receipt tracking, submission and data entry into project budgets. Reconcile project credit cards. Coordinate and schedule travel, meetings, and appointments for managers, employees and recruits. Other duties as assigned, including cross‑training into other departments. Required Qualifications 3 years of administration/production experience and/or holding a support role for individuals, teams, or organizations. Strong computer literacy required, proficient in Google Suite. Excellent critical thinking and creative problem‑solving skills. Organized and self‑motivated with a strong attention to detail. Excellent time management and organizational skills. Excellent interpersonal skills. Adaptable to changing needs and possess the ability to take on new tasks. High school diploma/GED required. Experience managing complex schedules and deadlines. Experience working in an environment where discretion regarding sensitive or confidential information was required. Work Environment and Physical Demands This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. The position also works in an indoor setting with exposure to noisy environments, dim lighting, strong visual effects including strobing lights, special effects, fog machines and small and/or enclosed spaces. The physical demands include walking, standing, taking stairs, slides, elevators, and navigating the elements during the day and night. Employees may be required to remain in a sitting or standing position for prolonged periods, and repeat motions that may include the wrists, hands, and/or fingers. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees must be able to lift up to 20 pounds at times. The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Schedule Full‑time position that requires the ability to work a flexible schedule including evenings, weekends and holidays. Supervisor Responsibilities This position does not require supervisory responsibility. Travel This position does not require travel. Other Duties This job description is not intended to be a comprehensive listing of all duties and responsibilities. Duties may change at any time with or without notice. Inclusion Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law. Benefits Medical Insurance options: PPO & HDHP Dental and Vision Insurance HSA, HRA, and FSA options 401(k) Retirement Plan Company paid Life Insurance Policy and Disability Coverage(s) Voluntary Critical Illness and Life Insurance Policies Company Paid Employee Assistance Program Paid Parental Leave for 12 weeks Discount off Meow Wolf Gift Shop, Merch, and Cafés Admission to Meow Wolf attractions for employees and guests Additional Information Meow Wolf is a Delaware Public Benefit Corporation and has certified as a B Corporation. The company operates in Santa Fe, New Mexico, creating immersive and interactive experiences that transport audiences of all ages into fantastic realms of story and exploration. #J-18808-Ljbffr