Executive Administrative Assistant

We anticipate the application window for this opening will close on - 11 Aug 2026Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.A Day in the LifeAt Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.Careers that Change LivesAs an Executive Administrative Assistant within Global Communications and Corporate Marketing (GCCM), you will be part of the GCCM Operations team and a network of peer Executive Administrative Assistants. In this role, you will provide day-to-day administrative support for three Vice Presidents on the GCCM Leadership Team, report to the GCCM Chief of Staff, and be based at the Operational Headquarters (OHQ) in Fridley, MN.A successful candidate will demonstrate attention to detail, thoroughness, time management, effective prioritization, sound judgment, and the ability to anticipate needs in a fast-paced environment.Responsibilities may include the following and other duties may be assigned.Provide executive administrative support using judgment and knowledge to prioritize meetings, manage calendars, maintain schedules and anticipate administrative needs for GCCM Vice Presidents.Coordinate logistics for regular and periodic meetings, including preparing agendas, capturing meeting minutes, tracking actions, supporting content preparation. May include arranging catering, confirming AV setup, and booking venues.Coordinate travel, submit and process expense reports, order supplies, and support day-to-day administrative needs.Process purchase orders, invoices, and contracts, including helping route materials through appropriate approval processes.Provide administrative support for functional projects, programs, special assignments, and non-routine team needs.Work independently with little guidance on administrative responsibilities, anticipating next steps, taking initiative, exercising discretion, and using sound judgment.Provide technology support for presentations and Microsoft Teams meetings, including setup, coordination, and troubleshooting as needed.Assist with onboarding new direct staff members and support the overall extended team onboarding program.Has high degree of initiative providing project or program support to sub-functional groups within GCCM.Identify process improvements and recommend ways to improve systems, processes, and communications within the scope of the role.Must Have: Minimum RequirementsRequires minimum of 6 years of relevant experience.Nice to HaveAbility to partner & collaborate across various teams and build relationshipsStrong project management and meeting coordination skillsExpert working knowledge of Microsoft Office suite, including PowerPoint, Word, Excel, Outlook, and Microsoft TeamsAdvanced Microsoft Teams skills, including support for meetings, presentations, and follow-up coordinationProven experience supporting projects and multitasking several priorities, projects, and resourcesAbility to thrive in a dynamic team environment and professionally handle interruptionsExperience working with confidential and trusted informationHigh degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original waysStrong influence and communication skills with all levels of an organization and external business contactsFor Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.Physical Job RequirementsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.U.S. Work Authorization & SponsorshipAt Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. Recruitment Fraud AlertWe are aware of phishing scams targeting job seekers. Please keep the following in mind:Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at View email address on click.appcast.io . Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits PackageA commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.Further details are available at the link below:Medtronic benefits and compensation plansIt is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr