Event Services Coordinator (Bella Vista Campus)

Events Services Coordinator

Ada Bible Church is hiring a part-time Events Services Coordinator for our Bella Vista Campus in Rockford. This position is perfect for someone who loves pulling together details in support of a great event that draws people closer to Christ. This position will work together with ministry leaders and others on the Events Services team for internal ministry events, outside events, weddings, funerals, and other event related projects. This is a part-time position offered at approx. 20 hours per week.

What You Will Do:

• Participate in various elements of event planning including but not limited to:
  • Ensuring events are executed within policy guidelines
  • Assisting in conceptual event planning and execution within ministry departments
  • Monitoring expenses to ensure that events occur within budget limits
  • Working with ministry leaders and others regarding appropriate decorations for events
  • Ensuring that appropriate technical equipment/resources are present for the event
  • Coordinating weekly hospitality orders (condiments, paper products, etc.) and other food and beverage needs for events
  • Coordinating with building support staff for building use (and setup/tear down)
• Cook for events as needed
• Serve as one of the wedding coordinators for the church by:
  • Ensuring proper lighting, sound, and other technical support are available when needed
  • Leading wedding rehearsals and coordinating wedding details with the officiating pastor
  • Meeting with and serving as the primary contact for the bride and groom to ensure that all facility issues are properly managed
• Funeral coordination as assigned
• Attend campus staff meetings as much as possible and serve as an active member of the campus staff
• Run errands and does weekly shopping to procure resources and ensure that assigned campus has the appropriate supplies for its activities

Who We're Looking For:

We're looking for someone with at least 3 years of work experience in event planning. While formal education beyond a high-school diploma is not required, a Bachelor's degree or equivalent experience is preferred.

Beyond that, you may be a good candidate for this position if:

You are a planner, well-organized, and you enjoy making sure that even the small details are in order. Coordinating events can be challenging and complex. You are a resourceful and quick-thinker who can foresee potential challenges and proactively propose solutions.

You can cook delicious food for large groups.

You are a strong and effective communicator both verbally and in writing.

You have solid interpersonal and leadership skills. You will train and lead volunteers who support events so you will need to provide clear direction to them and be approachable when they have questions.

Many events take place outside of a typical 9-5 workday. You should be available to work when events are scheduled which may include weekends, some evenings, or occasional holidays.

Finally, you should be a committed Christian living a life of obedience to Christ. Membership at Ada Bible Church is not a prerequisite for hire, but you should be willing to become a member within 90 days of hire and have beliefs consistent with our statement of faith.

Ready to Apply?

If this all sounds good to you and you would like to join our team, we want to learn more about you!

To apply, fill out the employment application in full, including your cover letter and resume.

About Ada Bible Church

Ada Bible Church is a thriving and growing multi-site church serving greater Grand Rapids, Michigan. Each weekend, more than 8,000 people worship with us at our five locations throughout the community. To learn more about us or to view a weekend service, visit our website at