Senior Executive Coordinator

About the Role As a CBRE Administrative Services Sr. Coordinator, you will provide administrative support to multiple departments and managers. You’ll answer, screen and forward telephone calls, greet customers and resolve complex customer complaints. This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management. What You’ll Do Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings. Answer and route calls to appropriate personnel or voicemail. Respond to difficult inquiries and provide information about the organization. Maintain confidentiality of all calls and information. Issue visitor's passes, validate parking and maintain guest logs. Escort visitors to designated location. Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports. Establish and maintain record keeping and filing systems. Train and instruct new or relief personnel in the receptionist duties and procedures. Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases. Complete expense reports and handle reconciliation of receipts. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receive regular but moderate supervision and guidance. What You’ll Need High School Diploma or GED with 2-3 years of job‑related experience. Established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems. Intermediate problem‑solving skills with the capacity to review and select solutions from available options without supervisory approval. Ability to explain detailed and complicated information within the team in a clear and concise manner. Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.). Strong organizational skills with a robust inquisitive mindset. General math skills; ability to calculate advanced figures such as percentages, discounts, and markups. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Benefits 401(k) Dental insurance Health insurance Life insurance Vision insurance Equal Employment Opportunity CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada). CBRE, Inc. is an Equal Opportunity and ... CBRE, Inc. is an Equal Opportunity and affirmative action employer (Women/Minorities/Persons with Disabilities/US Veterans). #J-18808-Ljbffr CBRE