Purchasing Assistant

Job Description

Job Description

Company Overview

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security.

We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do.

At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today!

Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place.

Our Comprehensive Employee Benefit and Perk Package:

• Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.
• 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
• Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.
• Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.
• Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!
• Bagel Thursdays: Enjoy weekly treats with Bagel Thursdays at our offices!
• Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.

About the Position:

As a Purchasing Assistant, you will play a vital role in supporting our purchasing department, serving as a trusted resource and key contributor to the team’s success. We’re seeking a detail-oriented and motivated professional with at least two years of related experience who thrives in a fast-paced, collaborative environment. In this role, you’ll be hands-on with a wide range of core purchasing functions, including preparing purchase orders, maintaining records, coordinating with vendors, and ensuring timely deliveries. You’ll work closely with the Purchasing Team and Project Managers, while also acting as a reliable point of contact for suppliers and internal teams. This is an opportunity to take ownership, sharpen your skills, and make a meaningful impact on our operations.

Responsibilities:

• Compile requests for materials and prepare purchase orders.
• Handle inquiries and maintain accurate purchase records.
• Track incoming orders and drop ships, coordinating with the Warehouse and Accounts Payable.
• Reach out to suppliers and vendors to negotiate pricing and secure the best value.
• Follow up with outside vendors on late or open orders and collect shipment tracking details.
• Collaborate with Project Managers to place material orders.
• Assist team members with projects and tasks as assigned.
• Ensure compliance with company procedures and maintain organized documentation.

Qualifications:

• College degree preferred, coursework in accounting, business, or related fields a plus.
• Minimum of 2 years of relevant experience.
• Basic knowledge of finance and accounting principles.
• Strong technology skills (Excel required); experience with purchasing systems or e-billing software is a plus.
• Excellent written and verbal communication skills, with the ability to interact effectively at all levels.
• Exceptional organizational skills and attention to detail, with the ability to multitask and prioritize in a fast-paced environment.
• Customer service mindset with strong problem-solving and negotiation skills.
• Proactive, dependable, and committed to follow-through and teamwork.

Salary: $60,000.00-$65,000.00 per year

Job Type: Full-time, In-Person

We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.