Senior Manager of Accounting

Senior Manager of Accounting

The Senior Manager of Accounting reports to the SVP of Accounting and Finance and works directly with the Accounting Manager and Accounting Specialist providing hands-on leadership for core accounting operations, including accounts payable, accounts receivable, cash receipts, general ledger reconciliations, journal entries, month-end close, grant-related reporting, and accounting compliance activities. Remote work may be available as outlined in the HR Policies.

Key Responsibilities

Agency Daily Operations and Financial Reporting in Compliance with GAAP

• Manage and oversee the daily and monthly duties of the Accounting Manager and Accounting Specialist to ensure tasks are completed accurately and timely.
• Review weekly check disbursements before approval by the President and CEO to confirm that all required approvals have been obtained.
• Ensure payables are processed in a timely manner and available discounts are taken when appropriate.
• Approve and direct issuance of credit memo requests for adjustments to homeowner account balances.
• Lead cross-department education on accounting matters to help staff understand applicable financial requirements, rules, and procedures.

Accounting Operations and Internal Controls

• Oversees accounting policies, procedures, systems, and records in accordance with GAAP, HFHI policy, and Finance Committee-approved standards.
• Maintains the chart of accounts and oversees accounting processes related accounts payable, accounts receivable, general ledger, job costing, and fund accounting.
• Reviews and analyzes reports, checks, journal entries, and other entries into the agency's accounting system to support accuracy and control.
• Ensures receivables are collected promptly, payables are paid timely, available accounts payable discounts are taken when reasonable, and periodic bank reconciliations are completed.
• Monitors banking activity, cash flow, loans, bonds, debt levels, debt covenants, cash balances, leveraging balances, and required debt payments.
• Manages outsourced accounting functions and oversees the accounting department structure needed to meet departmental goals and objectives.

Insurance Management

• Administer agency insurance programs, including auto, liability, and workers' compensation coverage, and coordinate competitive renewal quotes at least two months before policy renewal.
• Manage the annual workers' compensation audit and related follow-up work.
• Manage requests for insurance certificates and process agency notices and claims with carriers.

Debarment and OFAC Management

• Oversee quarterly Anti-Money Laundering and OFAC database comparisons for HFHGN donors, vendors, employees, and homeowners.
• Provide debarment check support to construction and other departments as requested.
• Ensure staff complete required Anti-Money Laundering and OFAC training through the Paycor training platform.

Asset Transaction Management

• Manage fleet vehicle acquisitions.
• Manage agency REO and market sales.

General Financial Management Support

• Prepare and submit the Quarterly Affiliate Statistical Report online to HFHI.
• Prepare and file Forms 8283, 8282, and 1098-C timely.
• Maintain the online Dun & Bradstreet account for the agency and produce status reports.
• Renew nonprofit and tax-exempt statuses and state memberships annually.
• Prepare managerial agendas and reports for the Finance Committee needed for delinquency, accounting, budgeting, finance, and agency communications.
• Work on special agency projects as needed.

Accounting and Audit Support

• Lead in preparation and execution of the annual financial audit.
• Lead the annual Form 990 reporting process in coordination with management, staff, and the external auditing firm.
• Participate in oversight and review of daily accounting transactions and duties as needed.

Miscellaneous

• Ensure that all Habitat for Humanity International and Affiliate Policies and Guidelines are followed.
• Participate in the annual review process.
• Other duties as directed by management.

Essential Functions and Competencies

• Provides hands-on leadership to direct reports in carrying out the core accounting operations of the Agency in a timely and accurate manner
• Apply accounting principles necessary to perform the position's key responsibilities.
• Use strong data processing skills, including proficiency with Excel, FICS, MIP, Salesforce, and related systems.
• Maintain regular attendance, attention to detail, coordination, follow-up, and the ability to understand and enforce accounting guidelines and procedures.
• Must be able to stay focused and maintain concentration for extended periods of time.
• Meet scheduled deadlines consistently.
• Work effectively with others and resolve disputes when necessary.
• Provide backup support for various accounting functions.
• Demonstrate organization, productivity, and sound prioritization.
• Demonstrate strong moral and business ethics

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• Five to ten years of finance or accounting experience, including management of direct reports.
• Solid working knowledge of generally accepted accounting principles (GAAP).
• Familiarity with MIP Fund Accounting Software, Excel, FICS, Salesforce, Crystal Reports, or similar applications.
• Ability and desire to work respectfully with people of all cultures, languages, national origins, races, ethnic backgrounds, religions, classes, immigration statuses, sexual orientations, gender identities and expressions, ages, mental or physical abilities, and other diversity factors.
• Commitment to conducting all activities in accordance with Habitat principles.

Preferred Qualifications

• CPA, MBA, or equivalent relevant experience.

Time Requirements

This is a full-time position requiring 40+ hours per week. Satisfactory attendance is required.