Executive Administrative Assistant

Grizzly MEP • Full-Time • Competitive Compensation & Phenomenal Benefits

Position Summary

Grizzly MEP is seeking a polished, professional, and highly organized Leadership Operations Coordinator to support the CEO and executive leadership team. This role focuses on executive-level coordination, office administration, presentation development, meeting and travel logistics, and operational support across the organization. The ideal candidate is resourceful, detail-oriented, and proactive, comfortable managing multiple priorities and interacting professionally with executives, employees, customers, vendors, and external partners. Ideal for someone a few years out of college eager to grow within a dynamic organization.

Key Responsibilities

Executive & Leadership Support

• Support the Grizzly CEO with scheduling meetings, arranging travel, and day-to-day executive coordination

• Coordinate travel arrangements, itineraries, accommodations, and logistics

• Assist with preparation of leadership meetings, board meetings, conferences, and company events

• Prepare meeting agendas, supporting documentation, and track follow-up action items

• Handle confidential information with professionalism and discretion

Administrative & Operational Support

• Administrative support with filings, execution of legal documents, and regulatory interaction

• Logistical planning of leadership conferences, board meetings, and related events

• Coordinate signatures and maintain organized electronic and physical filing systems

• Manage incoming requests and prioritization of administrative workflow for leadership

Office Administration

• Interaction with property management regarding building access, new employees, and office needs

• Ordering of office, breakroom, and copier supplies

• Coordinate onboarding logistics including badges, workspace setup, and office access

Presentation & Communication Support

• Presentation preparation, proficient with MS Office Suite (Word, Excel, PowerPoint, Teams, Outlook)

• Prepare executive presentations, reports, spreadsheets, dashboards, and leadership materials

• Create polished PowerPoint decks for executive leadership and board presentations

• Maintain and analyze data using Excel; assist with internal communications via Teams and Outlook

Event & Logistics Coordination

• Coordinate conferences, company meetings, offsite events, venues, catering, and travel

• Support employee engagement and company culture initiatives

Qualifications

• Bachelor’s degree preferred; 3–5 years minimum of administrative, operations, or business support experience

• Strong proficiency with Microsoft Office Suite, particularly PowerPoint and Excel

• Excellent organizational, communication, time management, and interpersonal skills

• High attention to detail; ability to manage multiple priorities with discretion

• Self-starter with a proactive, solutions-oriented mindset

• Comfortable working directly with senior leadership; strong business acumen

Why Grizzly MEP?

Join a fast-moving, people-first company where your work directly supports executive leadership and makes an immediate impact. Grizzly MEP invests in its team, and it shows.

• Competitive compensation commensurate with experience

• 401(k) retirement plan with company match, we invest in your future

• Comprehensive medical, dental, and vision insurance from day one

• Paid time off plus paid company holidays

• Life and disability insurance coverage

• Employee assistance program (EAP)

• Paid professional development and training, we grow our people

• High-visibility role with direct access to executive leadership

• Collaborative, entrepreneurial culture where initiative is recognized and rewarded

• Opportunity to grow with a dynamic, expanding organization

Equal Employment Opportunity

Grizzly MEP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, genetic information, or any other characteristic protected by applicable federal, state, or local law. Grizzly MEP complies with all applicable provisions of the ADA and will provide reasonable accommodation to qualified individuals with disabilities. In accordance with VEVRAA, Grizzly MEP is a federal contractor and takes affirmative action to employ and advance protected veterans. This posting describes the general nature of the role and is not an exhaustive list of duties; Grizzly MEP reserves the right to modify duties as necessary.