Research Asset and Service Contract Manager

Research Asset and Service Contract Manager

This position is not eligible for sponsorship.

Position Information

Announcement Number - STAFF - VA - 26363

Classification Title - Program/Project Lead

Working Title - Research Asset and Service Contract Manager

Brief Position Overview - Management of research capital equipment and service contracts at MSU-Bozeman.

Position Number - 4C7846

Department - Research

Division - Office of Research and Economic Development

Appointment Type - Professional

Contract Term - Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA - Exempt

Union Affiliation - Exempt from Collective Bargaining

FTE - 1.0

Benefits Eligible - Eligible

Salary - $60,000 - $65,000 annually, commensurate with experience, education, and qualifications

Contract Type - LOA

If other, please specify

Recruitment Type - Open

Position Details

General Statement - Under the supervision of the Research & Economic Development (RED) Service Centers Director, the Asset and Service Contract Manager will be responsible for managing inventory of all capital research equipment housed at MSU-Bozeman, from equipment acquisition to disposal. The individual in this position will have decision-making ability to lead major projects, improve processes, and develop and implement policy, with the ultimate goal of enhancing University compliance with federal asset requirements and enhancing the efficiency of asset procurement.

Duties and Responsibilities - Maintain and manage an accurate and detailed inventory of all capital research equipment housed at MSU-Bozeman in accordance with State, Federal and University policies, subject to State, Federal and internal audits. Review of capital research expenditures through purchase orders, invoice approval queues, and purchasing card purchases for MSU-Bozeman. Work with Property Management staff and supervisor to make updates to the Property Management Procedures manual. Responsible for preparing documentation for federal audits of assets and assisting the Office of Sponsored Programs with federal audit visits. Develop and implement RED policies and procedures for tracking and maintaining a comprehensive and accurate list of capital research equipment. Conduct physical inventories in research laboratories and service centers. Act as a liaison between researchers/service centers and Property Management to review requests for disposal of capital research equipment; determine best means for disposal and coordinate with Facilities Services regarding removal of items. Collaborate with Facilities, Sustainability, Office of Sponsored Programs, departments and service centers for relocation of capital research equipment within or outside of the university via Property Asset Redistribution Request forms. Assist RED Service Centers Director with developing and managing a shared research equipment list in the Stratocore PPMS management platform. Support RED Service Centers (i.e. Core Facilities) with maintenance of fee-for-service research equipment listings in the Stratocore PPMS management platform. Coordinate with RED Service Centers Director to avoid redundancy in capital research equipment purchases. Manage shared research equipment service contracts, from initial contracting to renewal. Track depreciation of F&A funded assets in RED Service Centers. Assist RED Service Centers Director with managing a loan program helping to fund strategic capital equipment replacement.

Required Qualifications – Experience, Education, Knowledge & Skills - Property management experience or general business experience or research lab experience which includes maintaining, processing and verifying detailed records with a high degree of accuracy or an equivalent combination of education and/or experience. Demonstrated experience using software for performing detailed and accurate data entry. Demonstrated experience providing a high level of customer service in a positive, professional and helpful manner to a diverse range of individuals.

Preferred Qualifications – Experience, Education, Knowledge & Skills - Bachelor's degree in science-related field and/or familiarity with laboratory settings. Relevant knowledge of state and university business property management procedures, policies, and regulations. Relevant knowledge of federal property guidelines and documentation requirements.

The Successful Candidate Will - Demonstrate excellent organizational skills, including the ability to prioritize tasks, multi-task, keep detailed records and think analytically. Demonstrate competence organizing and prioritizing multiple work assignments and meeting deadlines in a timely manner in a busy environment. Demonstrate ability to interpret, explain and maintain compliance with policies and procedures. Communicate effectively with co-workers and the public, both in person, over the phone and via email. Consistently exercise initiative and good judgement. Maintain confidentiality of records and information.

Position Special Requirements/Additional Information - This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or with reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and or ability required.

This position has supervisory duties? - No

Posting Detail Information

Number of Vacancies - 1

Desired Start Date - Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be: - Screening of applications will begin on April 24, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions - This position is not eligible for sponsorship.

EEO Statement - Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).