Administrative Officer

Administrative Officer

As an advocate for our Veterans, their dependents or beneficiaries the AO administers programs and activities in support of their benefits. Duties include but are not limited to the following:

• Perform personnel operations including position classification, labor mapping, travel, grievance procedures, performance standards, and disciplinary actions.
• Represent management at labor management meetings, provides information, and resolves conflicts and/or problems that may arise and assures management officials are familiar with the negotiated agreement.
• Listen to problems and concerns of employees and helps when possible or secures advice from Human Resource Services.
• Provide constant surveillance, evaluation and planning to ensure efficient utilization of space based on constantly changing and ever increasing program demands.
• Direct and/or plan for revised space requirements, and to reallocate space to meet these demands.
• Serve as approving official for orders for supplies, services, equipment, and act as alternate for time card certification.
• Develop, initiate, and implement administrative policies and procedures for facility-wide areas of responsibility.
• Coordinate the needs of the organization based on both long and short-range policies and plans.
• Manage and coordinate all administrative aspects of the program.
• Collaborate in the development and implementation of policies and procedures for the Facility.
• Recommend the development, evaluation, and modification of organizational structure and systems to achieve program goals.
• Analyze and interpret workload and other data used in resource planning.
• Compile budget information (including forecasts) and maintains running account of funds allocated and expended in all sub accounts and makes interim adjustments where necessary, by applying the basic knowledge and understanding of budgetary policies, procedures, and regulations.
• Develop monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.
• Survey and analyze space utilization and recommends plans for future needs based on identified deficiencies, anticipated program changes, workload and staffing projections, budgetary considerations.
• Prepare and/or review requests for construction justifications, remodeling, alterations to existing preliminary approvals and interfaces with Planning Office, Engineering and Facilities Management Service, Logistics Service and other officials to schedule work or resolve problems.
• Perform management and final development of all action items such as data calls, VISN, VACO requests, OMHO submittals, and congressional correspondence.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 7:30 a.m.-4:30 p.m.

Position Description/PD#: Administrative Officer/ PD40059O