Executive Associate

Our client is seeking someone to provide executive support to their President & CEO, primarily on day-to-day administrative matters. It involves working for a globally recognized principal in a high-level and fast-paced environment and exercising a high-level of discretion. RESPONSIBILITIES: Managing the President & CEO's day-to-day schedule and movements in line with their priorities, including issuing meeting invitations, reminding attendees, rescheduling engagements as needed, and helping ensure the President & CEO's schedule runs on time. Working closely with the President & CEO's advisors and Asia Society's managers and staff to ensure the President & CEO is fully prepared with requisite briefing materials for each engagement, and collating such material in an organized fashion where it is available. Making travel arrangements in accordance with the President & CEO's preferences and Asia Society travel policy, preparing itineraries, liaising with external travel suppliers and providers, maintaining contact with staff while traveling, and troubleshooting as issues arise. Receiving and hosting physical visitors, fielding phone calls, and managing the President & CEO's physical office and setup to work remotely as needed. Producing and handling written correspondence plus monitoring and assisting with electronic correspondence, determining its nature and urgency, coordinating internal advice as needed, and ensuring follow-up is noted. Supporting the President & CEO's timely engagement with and responsiveness to trustees in consultation with the Director of Board Affairs & Strategic Engagement. Filing and reconciling the President & CEO's expense reports. Maintain files and records-particularly of contacts and past exchanges-accurately. Aid in requisitioning office supplies, printing support, and related materials. As required, providing similar assistance in support of the President & CEO's external roles, including with various other international institutions. Other duties as assigned by the Chief of Staff to the President & CEO. REQUIREMENTS: Bachelor's degree in a relevant field or equivalent experience Minimum 5-6 years of relevant experience Strong attention to detail and ability to multi-task Excellent communication skills - oral and written Cross-cultural understanding Excellent ability to leverage emotional intelligence Collaborative, team-player and results-oriented Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)