Part Time Office Administrator - Medical Records

Job Description

Job Description

We are seeking an part time Office Administrator with medical records and HIPPA experience to join a major utility company in Milwaukee for a long term contract.

Pay: $25-30/HR

This will be 5 days per week, for 4 hours per day

On-site in downtown Milwaukee.

The key tasks and responsibilities are listed below.

The ideal candidate will be someone who has previously dealt with HIPPA information and medical records.

Rate range: $25.00 - $30.00/HR

Key Responsibilities

• Receive, process, and manage highly confidential data, ensuring strict adherence to HIPAA and privacy regulations.
• Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.
• Manage incoming digital faxes; efficiently route Worker’s Compensation claims to the appropriate insurance carriers.
• Take ownership of basic accounting tasks, including managing, tracking, and processing invoices.
• Sort and distribute physical mail, maintain digital and physical filing systems, and manage general office data/emails.
• Assist with light HR administration tasks, ensuring employee and company data is kept completely secure and contained.
• Serve as the welcoming face of the office, professionally handling any in-person questions and visitors.

Qualifications & Skills

• Experience: 4 to 7 years of administrative experience. Experience in a medical office, clinic, or healthcare setting is highly preferred.
• Confidentiality: Exceptional discretion. You must understand how to keep sensitive information strictly contained.
• Skills:
• • Strong organizational skills with an eye for detail (especially when pulling files and cross-referencing records).
  • Proficiency with digital scanning, PDF creation, and handling digital fax/document routing systems.
  • Basic bookkeeping or invoicing experience.
  • Familiarity with Worker’s Compensation processes is a major plus.
• Attributes: Independent, proactive, adaptable, and comfortable wearing multiple hats in a professional environment.

Your local Southeastern Wisconsin Staffing company striving to become the most trusted company to help you find people in the state.

Company Description

Your local Southeastern Wisconsin Staffing company striving to become the most trusted company to help you find people in the state.