Medical Office Assistant

MARS Solutions Group is looking for an experienced Medical Office Assistant located in Milwaukee, WI. Our client is an Electricity and Natural Gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Responsibilities


Receive, process, and manage highly confidential data, ensuring strict adherence to HIPAA and privacy regulations.


Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.


Manage incoming digital faxes; efficiently route Worker's Compensation claims to the appropriate insurance carriers.


Take ownership of basic accounting tasks, including managing, tracking, and processing invoices.


Sort and distribute physical mail, maintain digital and physical filing systems, and manage general office data/emails.


Assist with light HR administration tasks, ensuring employee and company data is kept completely secure and contained.


Serve as the welcoming face of the office, professionally handling any in-person questions or visitors.

Qualifications & Skills


Experience: 4 to 7 years of administrative experience. Experience in a medical office, clinic, or healthcare setting is highly preferred.


Confidentiality: Exceptional discretion. You must understand how to keep sensitive information strictly contained.


Skills:


Strong organizational skills with an eye for detail (especially when pulling files and cross-referencing records).


Proficiency with digital scanning, PDF creation, and handling digital fax/document routing systems.


Basic bookkeeping or invoicing experience.


Familiarity with Worker's Compensation processes is a major plus.


Attributes: Independent, proactive, adaptable, and comfortable wearing multiple hats in a professional environment.

Additional Details:


Duration: 06 Months with possibility of extension


Location: Milwaukee, WI 53203


Shift hours: Part time, on-site role. Schedule: 5 days per week on site for 4 hours per day.

About MARS Solutions Group:


MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.