Senior Executive Administrative Assistant - Lenexa, KS

Senior Administrative Executive Assistant

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen's solutions include markets, office coffee and snacks, unattended retail, and culinary.

Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we'll supply the opportunity and innovation. Together, we'll continue to transform our industry.

Come grow with us. We are Canteen.

Job Summary:

The Senior Administrative Executive Assistant provides high-level administrative, operational, and project support to senior leadership within a fast-paced warehouse and food manufacturing environment. This role supports the NW Division within Canteen.

This role serves as a key liaison between operations, human resources, payroll, sales, and executive management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

The position supports daily business operations through executive calendar management, meeting coordination, payroll and HR administration, special projects, employee engagement programs, company communications, and multi-site administrative support across regional facilities.

Essential Duties and Responsibilities:

Prepares invoices, reports, memos, letters, financial statements and other documents, using word processor, spreadsheets, database, and/or presentation software.

Coordinate and document meeting minutes, distribute action items, and track follow-up activities.

Support HR and payroll functions, including employee records, timesheet verification, onboarding activities, and payroll coordination.

Process employee referral bonus submissions and maintain accurate tracking and documentation.

Plan, coordinate, and execute department events, meetings, recognition activities, and special projects.

Lead and support project management initiatives, ensuring deadlines, objectives, and deliverables are met.

Coordinate new laptop and technology equipment requests, orders, and deployments for employees.

Create, edit, and distribute division newsletters and internal communications.

Support marketing initiatives by developing promotional materials, coordinating campaigns, and assisting with internal and external communications.

Coordinate site visits, meetings, training events, and leadership activities across.

Travel as needed to support operational initiatives, employee events, and executive meetings.

Work Environment & Travel Requirements:

Warehouse setting with regular interaction across operations, HR, finance, and executive leadership.

Combination of office-based administrative work and floor-level operational coordination.

Ability to work effectively in a dynamic, fast-paced warehouse environment.

Light travel (approximately 10-15%) required to support facilities and leadership teams.

Occasional overnight travel may be required for meetings, training sessions, special projects, and company events.

Qualifications:

Ability and willingness to travel periodically within WA, OR, CO, NE, KS, IL and MO.

Advanced computer skills, including proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).

Associates at Canteen are offered many fantastic benefits including medical, dental, vision, life insurance, disability insurance, retirement plan, paid time off, holiday time off, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts, paid parental leave, personal leave.